Subject:
Title
Ratification of the County Administrator's emergency approval of the agreement with Cacique Utilities LLC for the construction of a new 20” Force Main along 53rd Avenue North, from Duhme Road to approximately 150’ east of Seminole Boulevard.
label
Recommended Action:
Recommended Action
Ratify, confirm, and enter into the minutes emergency approval by the County Administrator of the agreement with Cacique Utilities LLC for the construction of a new 20” Force Main along 53rd Avenue North, from Duhme Road to approximately 150’ east of Seminole Boulevard.
• This project will replace an existing Prestressed Concrete Cylinder Pipe that has exceeded its useful life. The new PVC force main will have a useful life of between 50-100 years.
• This contract was competitively solicited, however, due to pipe failure in advance of bringing the award to the Board of County Commissioners, an emergency approval by the County Administrator was requested by the Utilities Department.
• Two bids were received; the County Administrator approved the award recommendation to Cacique Utilities LLC as the lowest responsive, responsible bidder in the amount of $2,438,626.25.
• All work is expected to be completed within 365 consecutive calendar days.
• The Small Business Enterprise commitment for this project is 10%.
• Funding is available under 53rd Avenue Force Main Replacement from Duhme Road to the east of Seminole Boulevard Project 005582A, included in the Capital Improvement Plan, funded by the Sewer Renewal and Replacement Fund.
• Full project allocation allows funding for other project costs in addition to the not-to-exceed amount of this agreement.
Contract 24-0791-ITB-C in the amount of $2,438,626.25, with all work completed within 365 days.
Body
Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Practice Superior Environmental Stewardship
3.3 Protect and improve the quality of our water, air, and other natural resources
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
5.4 Strive to exceed customer expectations
Summary:
Summary
The purpose of this project is to replace approximately 2,915 lineal feet of 20” and 24” diameter of existing Prestressed Concrete Cylinder Pipe (PCCP) with new PVC and Fusible PVC pipe installed by Open Cut installation and Horizontal Directional Drill (HDD).
This contract was competitively solicited, but due to the pipe failing, emergency approval is being requested
Body
Background Information:
On June 7, 2024, the Purchasing Division released an invitation to bid for the 53rd Avenue Force Main Replacement from Duhme Road to the east of Seminole Boulevard.
The existing PCCP force main was installed in the 1970’s and has exceeded its useful life. The existing force main has ruptured twice within the project limits in the past several years, resulting in sewage spills within the street and adjacent private properties. The proposed pipe includes approximately 2,915 LF of 20-inch PVC pipe (C-900), which will be a combination of PVC pipe, fusible PVC pipe and restrained joint pipe.
Fiscal Impact:
Contract total not-to-exceed: $2,438,626.25.
Funding is available under 53rd Avenue Force Main Replacement from Duhme Rd. to east of Seminole Blvd., included in the Capital Improvement Plan, funded by the Sewer Renewal and Replacement Fund, in the amount of $2,663,000.
Total available funding is the amount of the full project allocation as represented in the approved budget. Available funding in excess of the recommended not-to-exceed amount is available for other project costs including engineering services during construction, construction engineering inspection, and County staff time.
Funding is available in the Proposed FY25-30 Capital Improvement Plan, in the amount of $2,663,000, fully reflecting the project’s anticipated cost and is sufficient to fund the recommended contract. In the event that future fiscal year funding is not available for this project, the County maintains the authority to terminate this agreement.
Staff Member Responsible:
Jeremy Waugh, P.E., Director, Utilities
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement
Tabulation