Subject:
Title
Second Amendment to the Memorandum of Understanding with the Pinellas County School Board for Capital Improvement Program Funding of Hurricane Shelter Retrofitting of Pre-identified Pinellas County Schools.
label
Recommended Action:
Recommended Action
Approval of the Second Amendment of the Memorandum of Understanding (MOU) with the Pinellas County School Board for funding increase to the hurricane shelter retrofits.
• Board approval for the original MOU and Capital Improvement Program (CIP) funding occurred on February 9, 2021, in the amount of $1,568,373.
• Board approval for the First Amendment to the MOU and CIP funding occurred on May 7, 2024. Increased funds to $4,500,000.
• Second Amendment increases funding for the CIP Emergency Sheltering Project Number 004180A from $4,500,000 to $5,500,000 for a total increase of $1,000,000.
• The increase is due to increased costs of materials, labor, and insurance.
• Funding is budgeted and available in the Amended Fiscal Year 2025 Capital Budget, budgeted under the Emergency Sheltering Project 004180A, funded by the Local Infrastructure Sales Surtax (Penny for Pinellas). No budget amendment is necessary.
Authorize the Chairman to sign the Second Amendment to the MOU and the Clerk of Court to attest.
Body
Strategic Priorities:
Resilient Infrastructure and Environment
1.2 Maintain and enhance County infrastructure
1.5 Strengthen resilience and adaptation
Healthy and Safe Communities
2.2 Enhance community safety
Summary:
The MOU and Exhibit B1 provide the PCSB with up to $5,500,000 in Pinellas County CIP funds. The purpose of funding is to harden specific school buildings with improvements to meet minimum safety standards for a hurricane shelter designation and increase shelter capacity for Pinellas County residents. This agreement makes use of allocated FY21 Capital Improvement Program funds for Emergency Sheltering.
Background Information:
Pinellas County recognizes the need for additional hurricane shelter spacing in an After-Action Review post Hurricane Irma. An internal study was conducted how to best utilize current facilities to expand capacity and/or update locations to meet specifications and minimum standards for a hurricane shelter designation. The original MOU and CIP request were approved in February 2021. Pandemic related supply chain shortages and cost increases prompted a cost analysis in late 2022. During the second review, it was discovered additional work was needed to harden the identified facilities to meet the hurricane code and one of the nine schools was removed from the project due evacuation zone changes. Project costs increased to $4,500,000 in this second review to utilize stainless steel screens.
Fiscal Impact:
Funding is reflected in the Amended FY25 Capital Budget, budgeted under the Emergency Sheltering Project 004180A, funded by the Local Infrastructure Sales Surtax (Penny for Pinellas).
Staff Member Responsible:
Cathie Perkins, Director, Emergency Management
Partners:
Pinellas County School Board
Attachments:
MOUAmendment2 PC-PCSB 052025
2021.03.23MOU.PC.PCSB.CIP2021-FE
2024.05.07.MOUPC.PCSB.CIP.2021.1stAmend