Subject:
Title
Purchase authorization with Carahsoft Technology Corporation, as requested by Business Technology Services, for professional cloud services.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the purchase authorization with Carahsoft Technology Corporation (Carahsoft), as requested by Business Technology Services (BTS), for professional cloud services.
• This purchase authorization provides Cloud Solutions to the County in support of BTS and customer funded initiatives.
• Carahsoft’s portfolio includes numerous cloud solution vendors, covering all the cloud delivery models; SaaS, IaaS, PaaS.
• These cloud solutions provide any number of different solutions, such as IT management, security, storage, and enterprise cloud computing.
• Cloud-based solutions, when matched properly with business, data, security, and risk requirements, can be of better value over traditional on-premise software implementations.
• This purchase authorization will provide BTS with a mechanism to supplement staff by engaging Carahsoft partner in various aspects of the work.
• Pricing terms and conditions are per State of Florida Contract No. 43230000-NASPO-16-ACS, effective through September 30, 2026.
Contract No.190-0684-S(SB) in an amount not to exceed $2,350,000.00 through September 30, 2026. Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
5.4 Strive to exceed customer expectations.
Summary:
This purchase authorization will provide BTS with a mechanism to supplement staff with the ability to engage a Carahsoft partner in various aspects of high-quality cloud-based services; Carahsoft’s portfolio includes many cloud solution vendors, covering all the cloud delivery models: Software as a Service (SaaS), Infrastructure as a Service (IaaS), Platform as a Service (PaaS).
These cloud solutions provide any number of different solutions, such as IT management, security, storage, and enterprise cloud computing. BTS will have access to a menu of cloud solution offerings that will ultimately increase overall efficiency, reduce costs, improve operational scalability, increase collaboration efficiencies, and allow for expanded flexibility in work practices and system improvements as they relate to IT Service Management (ITSM), IT Business Management (ITBM), and IT or customer centric business requirements where cloud services offers better value over traditional on premise software implementations.
Background/Explanation:
The State of Utah, acting by and through the National Association of State Procurement Officials (NASPO) ValuePoint, competitively procured and awarded a Request for Proposal resulting in Master Agreement No. AR2472. The State of Florida, through participating addenda has adopted the contract providing State agencies and political subdivisions the opportunity to access Cloud Solutions Services per State of Florida Contract No. 43230000-NASPO-16-ACS, effective through September 30, 2026.
BTS and Carahsoft have agreed to the terms and conditions of the County Participating Addenda regarding price negotiation, terms and conditions.
Fiscal Impact:
Total estimated amount through contract term year 2026: $2,350,000.00
Annual estimated expenditures based on known, approved, and funded initiatives:
Year 1 (2021): $600,000.00
• $600,000.00 ($400,000.00 approved BTS Decision Package for Web Application Portal {Okta - technology} + $100,000.00 BTS Service Now Professional Services + $100,000 for unanticipated shift to Cloud needs)
Year 2 (2022): $350,000
• $350,000.00 ($250,000.00 recurring subscription fees for Web Application Portal {Okta - technology} + $100,000.00 BTS Service Now Professional Services)
Year 3 (2023): $350,000
• $350,000.00 ($250,000.00 recurring subscription fees for Web Application Portal {Okta - technology} + $100,000.00 BTS Service Now Professional Services)
Year 4 (2024): $350,000
• $350,000.00 ($250,000.00 recurring subscription fees for Web Application Portal {Okta - technology} + $100,000.00 BTS Service Now Professional Services)
Year 5 (2025): $350,000
• $350,000.00 ($250,000.00 recurring subscription fees for Web Application Portal {Okta - technology} + $100,000.00 BTS Service Now Professional Services)
Year 6 (2026): $350,000
• $350,000.00 ($250,000.00 recurring subscription fees for Web Application Portal {Okta - technology} + $100,000.00 BTS Service Now Professional Services)
Funding is derived from the BTS Operating Budget. Additional increases may be necessary over the term of this agreement to accommodate future funded initiatives.
Delegated Authority:
Authority for the County Administrator to approve this purchase authorization is granted under Code Section 2-185(a).
Staff Member Responsible:
Jeff Rohrs, Chief Information Officer, BTS
Greg Carro, Manager of Service and Financial Management, BTS
Merry Celeste, Division Director, Purchasing and Risk Management, Administrative Services
Joe Lauro, Director of Administrative Services
Partners:
N/A
Attachments:
N/A