Subject:
Title
Award of bid to Vecellio & Grogan, Inc. for Pinellas Trail Loop North Gap - Lake Tarpon Outfall Canal Bridge.
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Recommended Action:
Recommended Action
Approval of the award of bid to Vecellio & Grogan, Inc. for Pinellas Trail Loop North Gap - Lake Tarpon Outfall Canal Bridge; PID 000967C.
• This project constructs a pedestrian bridge over the Lake Tarpon Outfall Canal that will complete the North Loop of the Pinellas Trail.
• Two responsive bids were received. The low bid of $5,898,196.00 received from Vecellio & Grogan, Inc. was 38% above the office estimate of $4,262,439.30. The second bid was 64% above the office estimate.
• The bid appears to be materially and mathematically balanced. While the bids are significantly higher than the engineer’s estimate, staff believes rejecting the bids and readvertising the project may result in either higher prices or more limited competition.
• The Small Business Enterprise commitment for this project is 14%.
• Project is budgeted in the amount of $4,248,000.00 in the Capital Improvement Plan, under project number 000967C, in the Transportation Function, funded by the Local Option Infrastructure Sales Surtax (Penny for Pinellas) and the American Rescue Plan Act federal grant funding. A separate project within the Transportation Function is anticipated to come in significantly under budget. Updating the Capital Improvement Plan during the Fiscal Year 2025 budget cycle with this project’s updated estimates will account for the overage in Lake Tarpon Outfall Canal Bridge.
Contract 23-0340-ITB-C in the amount of $5,898,196.00 with all work completed within 365 consecutive calendar days; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.5 Enhance pedestrian and bicycle safety
Summary:Summary
This project constructs a pedestrian bridge over the Lake Tarpon Outfall Canal that will complete the North Loop of the Pinellas Trail.
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Background Information:
The Pinellas County Trail North Gap project was completed in 2022. The pedestrian bridge over the Lake Tarpon Outfall Canal was a part of that project; however, due to the lack of an easement for a portion of the trail approaching the bridge, the pedestrian bridge was removed from that project. The needed easement has since been obtained and this project can now be constructed.
The Purchasing and Risk Management Division, on behalf of Public Works, released an invitation to bid on September 15, 2023. Two responsive bids were received, with award recommendation to Vecellio & Grogan, Inc. as the lowest bidder in the amount of $5,898,196.00.
Fiscal Impact:
Total not to exceed: $5,898,196.00
Proposed funding sources for this project include:
ARPA $2,000,000.00
Penny $3,898,196.00
Multi-modal Impact Fees $284,000.00
Project is budgeted in the amount of $4,248,000.00 in the Capital Improvement Plan, under project number 000967C, in the Transportation Function, funded by the Local Option Infrastructure Sales Surtax (Penny for Pinellas) and the American Rescue Plan Act (ARPA) federal grant funding. A separate project within the Transportation Function is anticipated to come in significantly under budget. Updating the Capital Improvement Plan during the FY25 budget cycle with this project’s updated estimates will account for the overage in Lake Tarpon Outfall Canal.
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement
Bid Tabulation