Subject:
Title
Change in Key Personnel for the Fiscal Year 2023 Substance Abuse and Mental Health Services Administration Treatment for Individuals Experiencing Homelessness grant program.
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the Cover Letter for a Change in Key Personnel for the Fiscal Year (FY) 2023 Substance Abuse and Mental Health Services Administration (SAMHSA) Treatment for Individuals Experiencing Homelessness (TIEH) grant program.
• The County was awarded a grant from SAMHSA to expand the capacity of services, including case management, recovery support services, evidence based mental health and substance abuse treatment services, and/or housing navigation to individuals who have, or are currently or are at risk of experiencing homelessness and have serious mental illness, substance abuse disorder, and/or co-occurring disorder.
• Changes to Key Personnel require prior approval and must be submitted as a post-award amendment in eRA Commons. The request must include a signed cover letter, resume and position description for the proposed new personnel.
• SAMHSA requires post-award amendment submissions be executed by the designated Authorized Official on the Notice of Award, which is the County Administrator.
• This change in Key Personnel reflects the procurement and selection of Evaluator for the TIEH program.
• Approval of this report has no fiscal impact. For context, this grant is funded in the FY26 Adopted Budget in the General Fund portion of the Department of Human Services.
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Strategic Priorities:
Healthy and Safe Communities
2.1 Improve Public Health
2.2 Enhance Community Safety
Summary:
Summary
Any changes to Key Personnel including level of effort involving separation from the project for any continuous period of three months or longer, or a reduction in time dedicated to the project of 25% or more requires prior approval and must be submitted as a post-award amendment in eRA Commons. The request must include a cover letter, signed by the Authorized Official, resume and position description for the proposed new personnel.
In the grant application, the County indicated that upon award it would work with the County's Purchasing Department to competitively procure an evaluator for the newly implemented TIEH program. A copy of the RFP is attached. In June 2025, Evalcorp was selected by the review committee as the contracted evaluator. Evaluation services shall include data collection tool development, review and analysis of data, and evaluation report writing for the TIEH program.
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Background Information:
Accepting a grant award or cooperative agreement requires the recipient organization to comply with the terms and conditions of the Notice of Award (NOA), as well as all applicable Federal Policies and Regulations. This award is governed by the Uniform Guidance 2 Code of Federal Regulations (CFR) 200 as codified by HHS at 45 CFR 75; Department of Health and Human Services (HHS) Grants Policy Statement; SAMHSA Additional Directives; and the Standard Terms and Conditions for the fiscal year in which the grant was awarded.
The grant award was accepted and approved by the Board of County Commissioners (Board) on October 15, 2024.
The contract with Evalcorp is still in the negotiation stage and will be sent for Board approval upon completion of all internal edits. SAMHSA must provide approval of the change in key personnel before the evaluator can begin services.
Fiscal Impact:
This grant is funded in FY26 Adopted Budget under General Fund (0001) Homeless Initiative (301435) approval of this report has no fiscal impact.
Delegated Authority:
Authority for the County Administrator to sign the Change in Key Personnel is granted under Code Section 2-62(a)(7).
Staff Member Responsible:
Karen Yatchum, Director, Human Services
Partners:
Pinellas County Sheriff’s Office
Boley Centers, Inc.
Eleos Wellness
Evalcorp
Attachments:
Cover Letter
Resume
Position Description
Notice of Award
Evaluator RFP