Subject:
Title
Proposed modifications to the Pinellas County Code related to purchasing.
label
Recommended Action:
Recommended Action
Approval of the proposed modifications to the Pinellas County Code (Code) related to purchasing.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of County services and support
5.4 Strive to exceed customer expectations
Summary:
The proposed revisions to the Code stem from a global review for the purpose of updating definitions and language, eliminating repetitive language, and providing greater ease of use by collocating related information. The modifications provide greater intuitiveness and improved understanding of Board Purchasing Policy, while maintaining all protections and auditing processes contained in the current Code.
Background Information:
Most of the proposed revisions are administrative in nature. In regards to content, the following proposed revision is material:
1) Section 2-184 - Purchases of Maintenance, Repair and Operating Supplies and Services
Revision of this Code section is proposed to provide greater control and clarity pertaining to delegated authority by the County Administrator. As currently expressed, the Code provides delegated authority to the County Administrator to increase master purchase order type contracts in any amount.
The revised language now provides a cap and greater specificity to County Administrator delegated approval authority. This section of Code will now provide for delegated authority to increase contracts, in an amount not to exceed fifty percent (50%) of an initial Board award, that pertain only to the purchase of maintenance, repair and operating supplies more commonly referred to as “MRO”. MRO items are basic operating supplies and related services such as: hardware, tools, chemicals, paints, paper products, office products and other consumables required for routine day to day operations. MRO purchases specifically exclude Capital Improvement Program (CIP) projects, consulting services, and non-MRO contracts.
Increases to CIP projects, consulting service contracts and all other purchasing contracts are governed by Code Section 2-62, providing delegating authority up to $250,000 or ten percent (10%) of award, whichever is less.
Providing the County Administrator delegated authority to increase MRO contracts in an amount not to exceed fifty percent (50%) of an initial Board award assures non-interruption of essential services to internal and external customers. All increases exceeding $100,000 will be placed on a quarterly receipt and file report to the Board. Any increase exceeding 50% of initial Board award will require Board approval or re-solicitation of the contract.
Fiscal Impact:
N/A
Staff Member Responsible:
Joe Lauro, Director, Purchasing
Brijesh Patel, Assistant County Attorney
Miles Belknap, Assistant County Attorney
Partners:
N/A
Attachments:
Black Line Ordinance
Red Line Ordinance
Staff Report from May 8, 2018 requesting advertisement