Subject:
Title
Award of bid to Ajax Paving Industries of Florida, LLC for Fiscal Year 2025 Pavement Preservation - Package 3.
label
Recommended Action:
Recommended Action
Approval of the award of bid and agreement with Ajax Paving Industries of Florida, LLC for Fiscal Year (FY) 2025 Pavement Preservation - Package 3.
• The proposed FY25 Pavement Preservation Package 3 contract consists of milling and resurfacing, pavement marking, detector loops, and traffic control required to complete the following four projects:
o Local Group 53 (49th Street North to Lown Street in Lealman) #005689A
o Local Group 78 (Haines Road to 25th Street North in Lealman) #005655A
o Local Group 136 (14th Avenue Southeast to 126th Avenue North in Largo) #006227A
o Local Group 139 (Egret Boulevard to Feather Cove Lane in Clearwater) #006229A
• Four bids were received with an award recommendation to Ajax Paving Industries of Florida, LLC as the lowest responsive, responsible bidder, in the amount of $3,103,766.71, which was 19.29% under the engineer’s estimate of $3,845,348.03.
• The Small Business Enterprise commitment is 7% for this contract.
• All work will be completed within 180 consecutive calendar days.
• Funding for this award is budgeted in the Capital Improvement Plan, under program projects 004192A Road Resurfacing & Rehabilitation PIV (Penny Funded) and 005700A Transportation Millage Capital Resurfacing Program (transportation millage funded), in FY25. In the event that future fiscal year funding is not available for this project, the County maintains the authority to terminate this agreement.
Contract No. 24-0755-ITB-C, in the amount of $3,103,766.71, with all work completed within 180 consecutive calendar days; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Ensure Public Health, Safety and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity
Summary:
Summary
The proposed FY2025-Pavement Preservation Package 3 contract consists of milling and resurfacing, pavement marking, detector loops and traffic control required to complete four (4) projects.
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Background Information:
On August 14, 2024, the Purchasing Department on behalf of Public Works, advertised an invitation to bid. Four (4) bids were received, with award recommendation to Ajax Paving Industries of Florida, LLC in the amount of $3,103,766.71 as the lowest responsive responsible bidder.
As part of the Annual Pavement Preservation Program, multi-year work order contracts have regularly been used to complete the large amount of milling and resurfacing projects required to ensure an acceptable level of service for the residents of Pinellas County. However, this contract is a design-bid-build contract for specific projects with a much shorter duration to help ensure the four included projects will be completed in a timely fashion as part of the FY 2025 paving program. These projects were identified primarily by their low Pavement Condition Index (PCI) numbers which is the most definitive metric used to determine the annual pavement preservation program. Successful completion of these projects will help increase the average countywide
PCI number, improve pavement quality within these communities.
Fiscal Impact:
Not-to-exceed: $3,103,766.71
Funding for this award is budgeted in the Capital Improvement Plan, under program projects 004192A Road Resurfacing & Rehabilitation PIV (Penny Funded) and 005700A Transportation Millage Capital Resurfacing Program (transportation millage funded), in FY25. In the event that future fiscal year funding is not available for this project, the County maintains the authority to terminate this agreement.
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement
Tabulation
Project Location Map