Subject:
Title
Ranking of firms and agreement with Reliance Standard Life Insurance Company for disability benefits and Family Medical Leave Act Administration Services.
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Recommended Action:
Recommended Action
Approval of the ranking of firms and agreement with Reliance Standard Life Insurance Company for disability benefits and Family Medical Leave Act (FMLA) Administration Services.
• This contract provides County employees with disability benefits and FMLA Administration Services paid on a per-employee-per-month basis.
• Seven firms submitted proposals; Reliance Standard Life Insurance Company, as the highest-ranked firm, is recommended for award by the Human Resources Department.
• The agreement has a term of sixty months with a service start date of January 1, 2026, with a total expenditure of $ 3,480,502.00.
• This contract will replace the current contract with UnitedHealthcare Services, expiring December 31, 2025.
• Funding for administration of the FMLA and Short-Term Disability benefits is included in the Fiscal Year 2026 Adopted Budget for the Employee Health Benefits Fund. Funding for Long-Term Disability insurance coverage is included in each department’s Benefits budget, within multiple funds.
Contract No. 25-0090-RFP in an average annual amount of $696,100.40 for a sixty-month contract value of $3,480,502.00 beginning January 1, 2026; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Smart Service Delivery
4.2 Achieve and maintain a high level of customer satisfaction.
4.3 Improve efficiency of service delivery through technology.
4.5 Develop and retain a highly skilled and efficient workforce
Summary:
Summary
This contract provides employees with Short-term and Long-term disability benefits and administration of FMLA benefits. The County offers disability benefits to employees through a self-funded Short-Term Disability (STD) plan and a fully insured Long-Term Disability (LTD) group benefits plan. The County also contracts for FMLA administration services. Administration fees are paid on a per-employee-per-month basis.
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Background Information:
An RFP was issued on January 7, 2025, for Disability Benefits & FMLA Administration Services. Seven (7) submittals were received, and Reliance Standard Life Insurance Company, was selected as the highest-ranked firm with negotiations centered around terms and conditions of the agreement and limitation of liability. Negotiations concluded on September 2, 2025. The firms, in order of ranking, are attached to the ranking spreadsheet.
Fiscal Impact:
Total average annual estimated expenditure: $ 696,100.40
Total estimated expenditure not to exceed: $ 3,480,502.00
Funding for administration of the FMLA and Short-Term Disability benefits is included in the FY26 Adopted Budget for the Employee Health Benefits Fund. Funding for Long-Term Disability insurance coverage is included in each department’s Benefits budget, within multiple funds.
Staff Member Responsible:
Wade Childress, Director, Human Resources
Merry Celeste, Division Director, Purchasing, Department of Administrative Services
Partners:
N/A
Attachments:
Services Agreement
Ranking Spreadsheet.