Subject:
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Third Party Railroad Reimbursement Agreement and associated Resolution with CSX Transportation, Inc., and Florida Department of Transportation for future maintenance responsibility of the 46th Avenue North Grade Crossing Traffic Control Devices improvement.
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Recommended Action:
Recommended Action
Approval of the Third Party Railroad Reimbursement Agreement and associated Resolution with CSX Transportation, Inc. (CSXT), and Florida Department of Transportation for upgrade and future maintenance responsibility of the 46th Avenue North Grade Crossing Traffic Control Devices improvement.
• FDOT’s Rail Program provides full funding for installation of upgraded traffic control devices at the 46th Avenue North grade crossing.
• There is no cost to the County for construction of this improvement. However, the County is responsible for reimbursing CSXT fifty percent (50%) of the annual maintenance cost, which we do for the current Class I (lights only) crossing.
• The standard annual maintenance charge for a Class III structure is $3,934.00, of which the County will be responsible for $1,967.00 (50%).
• The County’s maintenance cost share for the upgraded crossing is approximately $663 higher per year than what we currently pay.
• The FDOT Schedule of Annual Cost of Automatic Highway Grade Crossing Traffic Control Devices for Maintenance became effective July 1, 2021 and will be reviewed every five years and revised as appropriate based on the Consumer Price Index for all Urban Consumers published by the U.S. Department of Labor.
• Funding is derived from the Transportation Trust Fund Operating Budget. This contract is consistent with the Fiscal Year (FY) 2023 Adopted Budget and the FY24 Proposed Budget.
Annual maintenance charge for a Class III grade crossing traffic control device is $3,934.00 and County is responsible for $1,967.00 (50%); payment schedule effective through June 30, 2026.
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Strategic Plan:
Ensure Public Health, Safety and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity
Summary:
Summary
The FDOT has inspected the rail crossing traffic control devices and determined they should be replaced with Class III lights and gates, which is the highest level of protection available short of a grade separation. The existing Class I system consists of lights only. The FDOT’s Rail Program provides full funding for installation. There is no cost to the County for the construction of this improvement.
However, the County is responsible for reimbursing CSXT 50% of annual maintenance costs, which amounts to $1,967.00. The standard maintenance charge for a Class III structure is $3,934.00, 2-Quadrant Flashing Lights and Gates with One Track. Annual maintenance for the existing Class I system is $2,608.00, Class 1- 2-Quadrant Flashing Lights with One Track, of which the County pays $1,304.00.
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Background Information:
The County is currently completing the design for replacing the rail crossing on 46th Avenue North. While in design, a request was made for FDOT to upgrade to the traffic control system. FDOT inspected the crossing and agreed to fund the upgrade. CSXT is responsible for design of the traffic control system, which is being coordinated with the County design for replacement of the rail crossing. The schedule for design and construction will be dependent upon CSXT’s crew availability and material fabrication.
Fiscal Impact:
This contract is an annual expense of $3,934.00 based on the annual maintenance cost of a Class III structure, exclusive of installation (Agreement, pg. 19). The County is responsible for 50% this cost (Agreement, pg. 2), totaling $1,967.00. This cost is an increase of $663.00 (50.1%) over the County’s prior year cost of a Class 1 structure ($1,304.00). This contract is consistent with the FY23 Adopted Budget and the FY24 Budget via the Transportation Trust Fund. Due to historical lapse savings, the department will be able to absorb any overages in FY23. As a result, no negative budgetary impacts are anticipated
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Partners:
FDOT
CSXT
Attachments:
Resolution 23-xx
Agreement
Project Location Map