Subject:
Title
Agreement with Vertiv Corporation for Uninterrupted Power Supply Battery Maintenance and Replacement services.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the agreement with Vertiv Corporation (Vertiv) for Uninterrupted Power Supply (UPS) Battery Maintenance and Replacement services.
• This UPS battery replacement maintenance agreement provides for battery power back-up during full power outages located in several Utilities Department Facilities locations and Administrative Services Facilities locations.
• This non-competitive purchase was reviewed and approved by the Non-Compete Committee August 29, 2022, representing Vertiv batteries containing proprietary software.
• Facilitation of this contract was greatly protracted taking months to negotiate as Vertiv objected to County agreement terms and conditions requiring numerous revisions.
• Vertiv will provide preventative maintenance and replacements services to maintain UPS systems in optimal working order. Preventative maintenance includes annual and semi-annual inspections and installation of batteries on an as needed basis.
• Agreement in the amount of $196,358.05 is derived from departmental operating budgets.
Contract No. 22-0740-N in the total not to exceed amount of $196,358.05, effective for a period of thirty-six (36) months.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
This contract supplies materials and services required to maintain UPS systems and batteries in optimal working order. Preventative maintenance of UPS systems includes annual and semi-annual inspections and installation of replacement batteries as required. The main user of the contract will be the Utilities Department and the Facilities and Real Property Division of the Department of Administrative Services.
Background/Explanation:
This non-competitive purchase was reviewed and approved by the Non-Compete Committee August 29, 2022.
This contract replaces Contract No. 145-0185-M awarded to Vertiv Corporation in the amount of $629,119.82. Contract No. 145-0185-M contained UPS battery systems from various manufacturers. The non-Vertiv batteries were competitively bid via Contract No. 196-0096-B and awarded to UP Systems of Florida. Vertiv batteries contain proprietary software that cannot be serviced by third- party vendors.
Fiscal Impact:
Total not to exceed: $196,358.05
Estimated annual expenditure for year 1 not to exceed: $ 34,532.38
Estimated annual expenditure for year 2 not to exceed: $132,339.53
Estimated annual expenditure for year 3 not to exceed: $ 29,486.14
Funding is derived from the operating budgets of requesting departments.
This item is not specifically budgeted for in FY23 or FY24. The cost could likely be absorbed in FY23 but needs to be reflected in requesting department’s FY24 operating budgets.
Delegated Authority:
Authority for the County Administrator to sign this agreement is granted under Code Section 2-62(a)(1).
Staff Member Responsible:
Diana Sweeney, Deputy Director, Administrative Services
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement