Subject:
Title
Change Order No. 1 to the contract with CDW Government, LLC as requested by the Business Technology Services Department for Cisco computer hardware, maintenance, and support.
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Recommended Action:
Recommended Action
Approval by the County Administrator of Change Order No. 1 to the contract with CDW Government, LLC. as requested by the Business Technology Services Department (BTS) for Cisco computer hardware, maintenance, and support.
• This contract is utilized by BTS to support the enterprise network in service to all County digital business and to service County locations inclusive of network switches, routers, support, and services for all local and wide area network connectivity.
• Change Order No. 1 increases the contract $1,800,000.00 to provide for required purchases that have been scarce due to effects of COVID-19 while a new contract is finalized.
• The County Administrator has authority under County Code, Section 2-184(b) to increase maintenance, repair, and operating contracts by 50% of the original award amount.
• This increase includes hardware for the Court Consolidation project, new locations for Parks and Conservation Resources and security upgrades for Utilities SCADA (supervisory control and data acquisition.
• This contract was originally awarded by the Board of County Commissioners on May 24, 2016 in the amount of $10,000,000.00 and extended by the Division Director of Purchasing and Risk Management on June 3, 2021.
Contract No. 156-0272-B(RG) increase in the amount of $1,800,000.00, for a revised total contract value of $11,800,000.00; effective through September 4, 2021
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
5.4 Strive to exceed customer expectations
Summary:
This increase to the contract as requested by BTS provides BTS the ability to purchase related Cisco equipment that is running on short supply caused by the effects of COVID-19. In addition, this increase includes expenditures for the Court Consolidation project.
Background/Explanation:
This contract was originally awarded by the Board of County Commissioners on May 24, 2016 in the amount of $10,000,000.00 and extended by the Division Director of Purchasing and Risk Management on June 3, 2021.
Fiscal Impact:
Approved sixty (60) month term expenditure not to exceed: $10,000,000.00
Increase expenditure not to exceed amount: $ 1,800,000.00
Revised expenditure not to exceed: $11,800,000.00
Funds requested are included in the respective FY21 estimates submitted as part of FY22 budget development.
Funding is derived from the following:
Business Technology Services
Enterprise Infrastructure Operating Budget: Annual Cisco SmartNet Maintenance & Support: $700,000
BTS CIP in support of EOL Cisco UCS: $500,000
Customer Department Funded
Administrative Services - Court Consolidation Project: $450,000
Parks & Conservation Resources new locations: $5,000
Utilities SCADA security upgrades: $55,000
Unanticipated contingency to support time between contracts: $90,000
Delegated Authority:
Authority for the County Administrator to approve this increase is granted under Code Section 2-184(b).
Staff Member Responsible:
Jeff Rohrs, Chief Information Officer, Business Technology Services Department
Merry Celeste, Division Director, Purchasing and Risk Management, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
N/A