Subject:
Title
Change Order 5 (Final) to Eau Gallie Electric, Inc. for the relocation of the airfield electrical vault.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the Change Order 5 (Final) to Eau Gallie Electric Inc. for the relocation of the airfield electrical vault.
• The project was for the demolition of the existing airfield electrical vault and construction of a new airfield electrical vault.
• Change Order 5 Final decreases the agreement amount by ($1,386.25) for a final agreement amount of $3,331,173.78.
• The Board of County Commissioners awarded this contract on August 24, 2021, in the amount of $3,332,560.03. The Division Director of Purchasing & Risk approved 4 time-only extensions at no additional cost due to long lead times for control equipment that was added to the project.
• Since this is a decrease to the agreement, this will not have a negative fiscal impact on Pinellas County. Funding for this contract was funded under Relocate Airfield Electrical Vault Project 001064A, included in the Capital Improvement Plan, funded by the Airport Revenue and Operating Fund.
Contract No. 21-0584-CP-MJ, decrease amount by ($1,386.25) for a final agreement amount of $3,331,173.78. Body
Strategic Plan:
Class Services to the Public and Our Customers
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists,
commerce, and regional connectivity.
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
As the project was nearing completion, (and after the airport obtained substantial use of the electrical components of the vault and airfield), the Airport Maintenance Department requested six (6) spare regulators be calibrated (with associated control equipment and communications cabling) and setup so that these spares can be quickly brought on-line should there be a failure with one of the active regulators.
A Construction Change Directive was given to the contractor to proceed with this work. Unfortunately, the lead times for control equipment was over 16 weeks. This was not part of the original scope of work, but the budget was available for this additional work. Time extensions were granted for the lead times on the control equipment.
The airport has had substantial use of the functional components of the electrical vault since July 27, 2023. Building substantial completion was obtained on February 2, 2024.
Background/Explanation:
The existing airfield electrical vault was installed in the 1950’s. This building was undersized for the Airport’s operational needs, and is located immediately adjacent to the Terminal Building, thereby restricting any future expansion plans of the Terminal. This project relocated the vault to a better location on the airfield and allowed for the future expansion of the Terminal Building.
Fiscal Impact:
Original Agreement Amount: $3,332,560.03
(Inclusive of $200,000.00 Unspecified Work)
Change Order No. 1: This is a TIME-ONLY change order. No change in the Agreement Price.
Change Order No. 2: This is a TIME-ONLY change order. No change in the Agreement Price.
Change Order No. 3: This is a TIME-ONLY change order. No change in the Agreement Price.
Change Order No. 4: This is a TIME-ONLY change order. No change in the Agreement Price.
Change Order No. 5: ($1,386.25)
Final Agreement Amount: $3,331,173.78
Funding for this contract was funded under Relocate Airfield Electrical Vault Project 001064A, included in the Capital Improvement Plan, funded by the Airport Revenue and Operating Fund.
The proposed reduction to the contract aligns with actual expenditures.
Delegated Authority:
Authority for the County Administrator to execute this Change Order No. 1 (Final) is granted under Code Section 2-63(a)(3).
Staff Member Responsible:
Tom Jewsbury, Director, St. Pete-Clearwater International Airport
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Change Order 5 Final