Subject:
Title
Purchase authorization for heavy and light duty vehicles and equipment pursuant to the pricing, terms and conditions of each contract.
label
Recommended Action
Recommended Action
Approval of a purchase authorization with the various contracts listed for heavy and light duty vehicles and equipment pursuant to the pricing, terms and conditions of each contract.
1. Florida Sheriffs Association / Florida Association of Counties (FSA/FAC) contracts: police rated, administrative, utility vehicles, trucks and vans, heavy equipment
2. National Joint Powers Alliance (NJPA), heavy and utility equipment
3. Houston-Galveston Area Council (HGAC)
4. U.S. Communities (U.S. Communities) Government Purchasing Alliance
5. Various State of Florida, Department of Management Services, (DMS) vehicles, equipment and fleet contracts
Contract No. 156-0016-PB(PF) in the amount of $10,782,276.36
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of public’s resources.
5.3 Ensure effective and efficient delivery of county services and support.
Summary:
The Fleet Management Division of the Real Estate Management Department is requesting approval for the acquisition of vehicles and equipment which are due for replacement in Fiscal Year (FY) 2016, as they have reached the end of their useful and economic life.
Background Information:
Factors used to determine the end of useful and economic life include but are not limited to: age, life to date, mileage/hours of operation, historical maintenance cost as compared to like vehicles, operating cost per mile/hour, anticipated and ongoing repairs, and physical condition.
All of the contracts recommended for purchase authorization are competitively bid and awarded by their respective jurisdictions:
1. FSA/FAC is a purchasing cooperative in the State of Florida for police and municipal requirements.
2. NJPA is a purchasing cooperative operating under legislative authority in the State of Minnesota.
3. The HGAC is a regional purchasing cooperative in Southeastern Texas comprising over thirteen counties and 100 cities.
4. U.S. Communities is a national government cooperative purchasing program
5. State of Florida, Department of Management Services, cooperatively bids requirements of agencies throughout Florida.
Fiscal Impact:
Total Expenditure $10,782,276.36
Funding for this purchase derived from the following:
Vehicle Replacement Plan FY 2016 Equipment Purchase Plan $4,573,798.21
Utilities FY 2016 Equipment Purchase Plan $4,376,817.65
Departmental FY 2016 Equipment Purchase Plan $1,706,660.50
Contingency (toolboxes, light bars, inverters, accessories) $125,000.00
Staff Member Responsible:
Andrew Pupke, Director, Real Estate Management
Joe Lauro, Director, Purchasing
Partners:
Florida Sheriffs Association / Florida Association of Counties
National Joint Powers Alliance
Houston-Galveston Area Council
U.S. Communities Government Purchasing Alliance
State of Florida, Department of Management Services