Subject:
Title
Purchase authorization with Hewlett Packard Enterprise Company for on-premises data storage solutions and services.
label
Recommended Action:
Recommended Action
Approval of the resolution and purchase authorization with Hewlett Packard Enterprise Company (HPE) for technology hardware, storage and services as requested by the Business Technology Services Department (BTS).
• This agreement achieves a BTS strategic goal of shifting away from managing long-term capital associated with traditional data center management and moving to a cloud-first approach for delivering IT services.
• This agreement with HPE will provide a managed lease of cloud-enabled datacenter equipment rather than managing capital costs associated with traditional IT infrastructure services.
• The solution will allow BTS to phase out on-premises infrastructure, reduce maintenance costs, and shift budget dollars and resources to a hybrid/cloud-first model—projected to save approximately $750,000.00 annually over the term of the agreement.
• E&I Cooperative Services is a non-profit corporation, not a governmental entity whose cooperative purchasing procedures and resulting contracts are satisfactory and beneficial to the County and meet the expectations of existing County competitive practices for the delivery of competitively and transparently procured solutions.
• Pricing follows E&I Master Agreement EI00462~2025MA with County terms and includes a five-year extension option.
• Pricing is per the E&I Cooperative Services Master Agreement Number EI00462~2025MA while using the County’s terms and conditions.
• There is provision for one five-year extension.
• Funding for this agreement is included in the Fiscal Year 2026 Operating Budget for BTS in the Business Technology Services Fund.
Contract No. 25-0822-PB in the total not to exceed amount of $4,628,466.00, effective through April 30, 2030; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Priorities:
Resilient Infrastructure and Environment
1.2 Maintain and enhance County infrastructure
Smart Service Delivery
4.3 Improve efficiency of service delivery through technology
Summary:
Summary
Approval and execution of this agreement will provide a mechanism for BTS to move from a traditional datacenter capital expense to a more agile, cost-effective hybrid cloud model. This shift improves scalability, flexibility, and budget control. Under this agreement, BTS will modernize infrastructure using HPE GreenLake—combining on-prem and cloud services to streamline operations and reduce hardware overhead. It also gives County departments a streamlined path to procure IT solutions, with support extending to key agencies under BTS-managed SLAs.
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Background Information:
This agreement has been established between E&I Cooperative Services and HPE based on RFP # EI00226-2023RFP for On-Premises Data Storage Solutions and Services, all addenda, supplier response, best and final offer, and negotiations. The RFP was advertised on July 7, 2023, receiving four responses. The Master Agreement was approved on May 1, 2025, for a term of five years through April 30, 2030. There is one five-year extension available.
E&I Cooperative Services is a non-profit corporation, not a governmental entity whose cooperative purchasing procedures and resulting contracts are satisfactory to the County and meet the expectations of existing County competitive practices for the delivery of competitively and transparently procured solutions.
Fiscal Impact:
Total amount not to exceed: $4,628,466.00
Funding is from the BTS Infrastructure line-item operating budget (641116), BTS Capital Improvement Plan (641107-641108) end-of-life refresh and growth schedules, shifting current expenditures away from retiring architectures, equipment, and support contracts to this hybrid cloud solution.
BTS managed services estimated % Usage by Entity:
|
BTS |
90.91% |
|
SCADA |
4.28% |
|
SOE |
3.21% |
|
Solid Waste |
1.60% |
Funding for this agreement is included in the FY26 Operating Budget for BTS in the Business Technology Services Fund.
Funding for the second fiscal year portion of this agreement is included in the requested FY26 Budget submission and future funding will be dependent on the passage of the annual Operating Budget.
Staff Member Responsible:
Jeff Rohrs, Chief Information Officer, Business Technology Services
Merry Celeste, Division Director, Purchasing, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement