Subject:
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Sub-Recipient Management Cost Request for the Hazard Mitigation Grant Program Application with the Florida Division of Emergency Management for the construction of McKay Creek Operable Lake Controls and Supervisory Control and Data Acquisition Project.
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the Sub-Recipient Management Costs (SRMC) Request Form for the Hazard Mitigation Grant Program (HMGP) Application with the Florida Division of Emergency Management (FDEM) for the construction of the McKay Creek Operable Lake Controls and Supervisory Control and Data Acquisition (SCADA) Project.
• County applied for $3,000,000.00 in Hazard Mitigation Grant Program (HMGP) funding for construction with a $1,000,000.00 match in August 2023.
• County Administrator approved submission of the Application through Legistar Item 23-0365D.
• SRMC is increasing by an additional $200,000.00 for Fiscal Years (FY) 2025-2027 to manage and administer the HMGP award with no match requirement.
• Total grant funding request is now $3,200,000.00 for Fiscal Years (FY) 2025-2027. Match requirement is unchanged.
• Ratification of revisions in Grant Application will be presented in a new Legistar item requesting Board of County Commission (Board) approval, due to the approval amount threshold.
• Grant application due to FDEM for review no later than December 20, 2024.
• McKay Creek Operable Lake Controls and SCADA, project 004134A, is budgeted in the FY25-FY30 Capital Improvement Program and funded by Local Infrastructure Sales Tax (Penny for Pinellas) and local grants. FDEM HMGP grant would offset Penny for Pinellas funding.
PID No. 004134A; Approval and execution of the SRMC Form requesting $200,000.00 for FY 2025-2027 to manage and administer the HMGP.
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Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Practice Superior Environmental Stewardship
3.1 Implement green technologies and practices where practical
3.3 Protect and improve the quality of our water, air, and other natural resources
3.5 Foster a sustainable and resilient community that is prepared for sea level rise and a changing climate.
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
Summary:
SRMC provide the grantee the ability to request reimbursement for management costs related to the project during design and construction. FDEM will reimburse the County 100% of SRMC costs, and other administrative costs that are associated with the construction of the McKay Creek Operable Lake Controls and Supervisory Control and Data Acquisition (SCADA) Project, up to five percent (5%) of the total grant project cost of $4,000,000.00 ($200,000.00) with no required County match. This is in addition to the original FDEM HMGP grant funding request of $3,000,000.00 for construction costs which requires County match of $1,000,000.00 (Granicus ID 23-0365D). Total requested Grant funding will be $3,200,000.00, with an anticipated total County match of $1,000,000.00.
The HMGP will provide construction funding assistance for the proposed flood mitigation project to implement lake level SCADA controls at two (2) locations, Taylor Lake and Walsingham Reservoir, which are part of the McKay Creek watershed. The subject drainage improvement project is a watershed-wide benefit to temporarily lower lake levels of both major waterbodies during select times of the rainy season and before a hurricane/major rainfall event.
The lowered tail water condition and additional flood-storage volume in the lakes will significantly increase the available flood water storage and conveyance capacity, thus reducing flooding extents in the McKay Creek watershed. According to preliminary engineering study completed in March 2020, the project is projected to remove approximately three hundred sixty (360) buildings from the 100-year 24-hour floodplain.
Due to the short turnaround time, the request is for the County Administrator to authorize and execute the request for the additional $200K in management costs and then include this action as a delegated item. The SRMC Form submission deadline is December 20, 2024.
Background/Explanation:
The County was allocated $6,300,000.00 in Hazard Mitigation Grant Program Funding from the Presidential Disaster Declaration for the Hurricane Ian (FEMA-4673-DR-FL). The grant process is directed through the County’s Local Mitigation Strategy (LMS) Committee. Projects are ranked and selected by LMS prior to beginning the grant application process. The cost-share fluctuates based on how the project is ranked by FDEM. This project will receive 75% federal funding and requires a minimum 25% local match. There is no match associated with the $200,000.00 SRMC available to the County.
Fiscal Impact:
McKay Creek Operable Lake Controls and SCADA, project 004134A, is budgeted in the FY25-FY30 Capital Improvement Plan and funded Penny for Pinellas and a grant with Southwest Florida Water Management District (SWFWMD).
Through this form, the County is requesting $200,000.00 through the HMGP with FDEM for grant administrative services. This grant funding request is in addition to an original FDEM HMGP grant application for $3,000,000.00 to fund construction of McKay Creek Operable Lake Controls and SCADA, project 004134A, submitted in August 2023 (Granicus ID 23-0365D).
If awarded, FDEM would provide the County $3,000,000.00 for construction with a required County match of $1,000,000.00 and $200,000.00 for grant administrative services with no required County match. Total FDEM grant funding requested is $3,200,000.00 and would offset Penny for Pinellas funding.
Delegated Authority:
The grant application is above County Administrator delegated authority. However, the submission deadline is prior to the next Board meeting. Staff will follow up with a ratification to the Board.
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Partners:
FEMA
FDEM
LMS
Attachments:
SRMC Form
Original signed Application
Project Map
OMB Intent to Apply Approval
Director Approval Memo