Subject:
Title
Award of bid to Suncoast Development of Pinellas County, Inc. for American Rescue Plan Act Sidewalk, Drainage and Road Resurfacing Work.
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Recommended Action:
Recommended Action
Approval of the award of bid to Suncoast Development of Pinellas County, Inc. for American Rescue Plan Act (ARPA) Sidewalk, Drainage and Road Resurfacing Work, including the five Local Group Projects in Ridgecrest, Lealman and Highpoint Communities.
• The proposed sidewalk, drainage and roadway resurfacing work order contract consists of ADA sidewalk upgrades, drainage, milling and resurfacing projects, including the five local group projects in Ridgecrest, Lealman and Highpoint.
• The invitation to bid included all requirements associated with federal projects, including ARPA funding.
• Two bids were submitted with Suncoast Development of Pinellas County as the lowest responsive and responsible bidder. The bid was 54.0% over the engineer's estimate.
• The difference between the bid and engineer's estimate reflects both inflationary factors for milling, resurfacing, and pavement markings and the use of subs for these elements of the contract. The concrete and drainage related prices are within the anticipated market rates.
• Concrete and drainage work to be completed ahead of the milling and resurfacing operations will be assigned under this work order contract in an estimated amount of $4,000,000 for FY 2023. The milling, resurfacing, and pavement marking pay items will likely not be used for this work.
• All work will be completed through a work order process and within 550 consecutive calendar days.
• The Small Business Enterprise commitment is 15% for this contract.
Contract No. 23-0035-ITB; not to exceed amount of $ 13,936,495.00 if utilized on a work order basis and all work will be completed within 550 consecutive calendar days; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity
Summary:
Summary
The proposed Sidewalk, Drainage, and Roadway Resurfacing work order contract consists of concrete sidewalk, drainage, milling, and resurfacing projects including five (5) select local groups in Ridgecrest, Lealman, and Highpoint communities. The contract duration is 18 months. Project work orders will be distributed to the contractor upon issuance of the Notice to Proceed (NTP) for ADA sidewalk and associated drainage work.
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Background Information:
On September 9, 2022, an invitation to bid for all requirements associated with the American Rescue Plan Act (ARPA) grant for sidewalk, drainage, and road resurfacing work was advertised. A total of two bids were received with Suncoast Development of Pinellas County as the lowest responsive and responsible bid received in the amount of $13,936,495.00. One (1) qualified contractor declined to submit a bid during the bid process due to reasons stated below.
The difference between the low bid and the Engineer's Estimate reflects the high inflationary period the construction industry is operating under nationwide, but most significantly with asphalt material prices as well as the use of subs for these work elements. However, excluding all asphalt paving and pavement milling items the remaining bid items that will likely be used for sidewalk and drainage projects were more in line with the Engineer's Estimate which indicates the completeness and consistency of the low bid for all non-milling and resurfacing items.
This contract can be used for various operating and capital improvement projects including the five (5) neighborhoods projects that qualified for ARPA funding. These projects were identified for inclusion in the ARPA program by their low Pavement Condition Index (PCI) numbers as well as the ADA sidewalk and drainage needs. Successful completion of the sidewalk and drainage related improvements under this contract will improve accessibility and address drainage concerns within these communities.
Fiscal Impact:
The funding sources for this contract may include, but are not limited to:
American Rescue Plan Act (ARPA)
Infrastructure Sales Tax (Penny for Pinellas)
Operating and Capital Funds
While the Contract not to exceed amount is $13,936,495.00, expenditures for drainage and concrete work under ARPA for the five (5) neighborhoods that qualify for ARPA -funded projects are estimated at $4,000,000 for FY 2023. This work order contract can be used for other drainage and concrete related work as well as by other county departments, as funding is available.
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement