Subject:
Title
Ranking of firms and award of agreement with Gulf Coast Collection Bureau, Inc. for requirements of collection agency services for Emergency Medical Services.
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the ranking of firms and award of agreement with Gulf Coast Collection Bureau, Inc. for requirements of collection agency services for Emergency Medical Services (EMS).
• The purpose of this contract is to provide for the collection of past due accounts for emergency medical ambulance transport services.
• Estimated average annual expenditure not-to-exceed $250,000.00, for a five-year not to exceed amount of $1,250,000.00.
• The contract is based on a fourteen percent contingency fee paid against the gross amount collected. Contingency fee(s) will be paid in arrears.
• Eight firms responded to the request for proposal process; Gulf Coast Collection Bureau Inc., who is our current vendor, was evaluated as the number one ranked firm.
Contract No. 190-0553-P(JJ); estimated average annual not-to-exceed expenditure of $250,000.00, for a 5-year not to exceed amount of $1,250,000.00; effective from
January 26, 2021 through January 25, 2026.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
5.4 Strive to exceed customer expectations
Summary:
Summary
This Agreement provides for the collection of past due accounts, including accounts conducted through skip tracing, for emergency medical ambulance transport services.
The resulting contract is based on a contingency fee of fourteen percent (14%) paid to the contractor for services rendered as a percentage of gross collections on accounts sent to the collection agency.
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Background Information:
A request for proposal was released on July 28, 2020, resulting in eight (8) responsive submittals. On September 22, 2020, proposals were evaluated with the top three (3) ranked proposers providing oral presentations on November 9, 2020. The contract has a term of five (5) years beginning January 26, 2021, with provision for one (1) 2-year term renewal. The firms in order of ranking are attached on the ranking spreadsheet.
Pinellas County EMS Authority currently utilizes a collection agency to handle approximately 45,000 delinquent accounts and 10,000 skip trace accounts annually. The estimated amount of monthly accounts is 4,300 with an average account balance of $465.00.
Fiscal Impact:
Estimated average annual expenditure not to exceed $250,000.00
Estimated five (5) year expenditure not to exceed $1,250,000.00
Funding is derived from Ambulance User Fees.
Delegated Authority:
Authority for the County Administrator to approve the ranking of firms and Agreement is granted under Code Section 2-177(f).
Staff Member Responsible:
James Fogarty, Bureau Director, Safety & Emergency Services
Jodie Sechler, Division Director, Ambulance Billing & Financial Services
Merry Celeste, Division Director, Purchasing and Risk Management, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreements
Ranking Spreadsheet