Subject:
Title
Adjustment and reconciliation of County fixed asset inventories for scrapped, junked, stolen, unaccounted, cannibalized, and traded-in items.
label
Recommended Action:
Recommended Action
Declare the listed items as surplus and authorize their respective disposition as scrapped or junked, and remove unaccounted, stolen, cannibalized, and traded-in items from County fixed asset inventories for their reconciliation and update. This includes:
• Sale of scrap material.
• Disposal of junked material.
• Removal of stolen, unaccounted, cannibalized, and traded-in items from County inventories.
• The total fiscal impact is unknown at this time and will not be known until the final sale is conducted. These revenues are not budgeted for in the Fiscal Year 2025 Adopted Budget and will generate unanticipated revenue for the funds that owned the sold assets.
Body
Strategic Priorities:
Smart Service Delivery
4.2 Achieve and maintain a higher level of customer satisfaction
4.4 Pursue continuous improvement
Summary:
Summary
This action declares the listed items as surplus and authorizes their respective disposition as scrapped or junked, and removes unaccounted, stolen, cannibalized, and traded-in items from County fixed asset inventories. This action generally occurs annually at the end of the fiscal year, in collaboration with the Clerk of the Circuit Court (Clerk). Below is a list of brief descriptions of representative items in each category:
• Scrapped - Property which is unusable but has value as scrap material (shelving units, desks, air conditioners, microwave systems)
• Junked - Property which is unusable and determined to have no commercial value or property for which the cost of sale would exceed expected returns (projectors, desks, printers, file servers)
• Stolen - Items stolen from the county (generator)
• Unaccounted - Items that cannot be located by departments during their annual inventory process (copiers, terminals, laptops, projectors)
• Cannibalized - Property from which serviceable parts can be removed for repairing other County owned equipment (rack, lift, workstation)
• Traded-in - Items that have been transferred to vendors to offset part of the purchase price of new equipment (terminals, cranes, comm equipment, servers)
Body
Background Information:
A determination has been made that the usefulness of the listed items, identified as scrap and junk, has been exhausted and any residual value is as recyclable material. Scrapped items are liquidated through an existing contract for disposal of scrap metal. Junked items are disposed of through the County’s trash contractor.
Items that cannot be located during the physical inventory process are designated as unaccounted. If an item has not been located for two (2) consecutive inventories, the department shall contact their local law enforcement agency and report the item as stolen. Departments immediately report an item stolen if there is an assurance that the item is not misplaced and has been stolen. Items designated as stolen are reported to the Board, reviewed, and if appropriate, removed from County fixed asset inventory. In the event an item reported as stolen is located, the local law enforcement agency is notified, and the item is placed back on the appropriate County department’s fixed asset inventory. Law enforcement and department incident reports are on file with the Clerk.
Cannibalized items have been utilized as a source of parts to repair other County-owned equipment. Items identified as trade-ins have been transferred to vendors to offset part of the purchase price of new equipment.
Fiscal Impact:
Revenues derived from scrap material sales will vary with each container and will be credited to the fund(s) to which the assets were inventoried.
The total fiscal impact is unknown at this time and will not be known until the final sale is conducted. These revenues are not budgeted for in the FY25 Adopted Budget and will generate unanticipated revenue for the funds that owned the sold/donated asset.
Staff Member Responsible:
Bill Greer, Director, Construction and Property Management
Partners:
N/A
Attachments:
Surplus Scrapped Assets
Surplus Junked Assets
Surplus Stolen Assets
Surplus Unaccounted Assets
Surplus Cannibalized Assets
Surplus Traded Assets