Subject:
Title
First Amendment to Purchase Authorization Services Agreement to extend the authorization for 2 years with Herc Rentals, Inc. for rental of construction, maintenance and operational related equipment.
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the First Amendment to the Purchase Authorization Services Agreement (Agreement) to extend the authorization for 2 years with Herc Rentals Inc for construction, maintenance and operational related equipment.
• This purchase authorization provides a cost-effective mechanism for County departments to rent industrial, construction, maintenance, and operational equipment and tools on a daily, weekly, or monthly basis.
• County departments using this contract include but are not limited to: Public Works (primary user), Utilities, Administrative Services, Solid Waste, Airport, Parks, and Economic Development.
• This First Amendment extends the Agreement two-years through October 31, 2025, to align with the state of Florida contract, and increases the purchase authorization in the amount of $872,000.00 to align with the remainder of the state term for a revised total contract not to exceed $1,220,085.00.
• Pricing is per the State of Florida Contract No. 518-410-19-ACS valid through October 31, 2025.
• Per County Code, the County Administrator has approval authority in any amount to utilize State of Florida contracts.
• This Agreement was approved by the County Administrator on February 13, 2023, for a nine (9) month term in the total not to exceed amount of $348,085.00.
• Funding is from various departmental operating budgets and uses multiple funds and centers. Funds are available and are included in the Fiscal Year 2024 Adopted Budget and available to meet the needs of this request.
Contract No. 23-0128-Piggyback-State increase in the amount of $872,000.00 for a revised total not-to-exceed expenditure of $1,220,085.00, effective through October 31, 2025.
Body
Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.2 Be a facilitator, convener, and purchaser of services for those in need
Deliver First-Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
This First Amendment extends the Agreement two-years through October 31, 2025, and increases the contract in the amount of $872,000.00 to align with the state piggyback contract for a revised total county contract not to exceed $1,220,085.00.
Background/Explanation:
This Agreement was approved by the County Administrator on February 13, 2023, for a nine (9) month term in the total not to exceed amount of $348,085.00. Pricing is per the State of Florida Contract No. 518-410-19-ACS valid through October 31, 2025, for a not to exceed amount of $1,220,085.00, with an additional provision for one, two-year extension.
Fiscal Impact:
Current not-to-exceed: $348,085.00
Amendment No. 1 increase: $872,000.00
Revised not-to-exceed amount: $1,220,085.00
Funding is available within the following funds: Transportation Trust Fund, General Fund, Surface Water Utility Fund, Water Revenue and Operating, Sewer Revenue and Operating Funds, Solid Waste and Airport Funds. The appropriation is part of FY24 Tentative Budget for Public Works Department, Utilities, Department of Administrative Services, Solid Waste Department, Airport and Parks and Conservation Resources Department.
Delegated Authority:
Authority for the County Administrator to approve this purchase authorization is granted under Code 2-185(a).
Staff Member Responsible:
Kelly Hammer-Levy, Director, Public Works
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services Department
Partners:
N/A
Attachments:
First Amendment