Subject:
Title
Joint Project Agreement with the City of Madeira Beach for relocation and replacement of County Utilities conflicting with the City’s proposed roadway and drainage system improvements along 129th Avenue, 131st Avenue, and Pelican Lane.
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Recommended Action:
Recommended Action
Approval of the Joint Project Agreement with the City of Madeira Beach for relocation and replacement of County Utilities conflicting with the City’s proposed roadway and drainage system improvements along 129th Avenue, 131st Avenue, and Pelican Lane.
• Existing watermain, including appurtenances, must be replaced or realigned to accommodate the proposed project improvements.
• The County shall reimburse the City in an amount not to exceed $1,936,000.00.
• Utilizing the City’s contractor is a cost-effective method to limit disruption to area residents resulting in project efficiencies for all stakeholders.
• All work will be completed within 300 consecutive calendar days.
• Funding for this agreement is budgeted under 129th and 131st Avenue East Utility.
• Relocation, City of Madeira Beach Project 005073A, included in the Fiscal Year (FY) 2025-FY30 Capital Improvement Plan (CIP), funded by the Water Renewal and Replacement Fund and the Sewer Renewal and Replacement Fund, in the amount of $1,370,000.00, which is less than the agreement amount. The Proposed FY26-FY31 CIP includes a total project allocation of $1,940,000.00. In the event that future fiscal year funding is not available for this project, the County maintains the authority to terminate this agreement.
Estimated cost to the County is $1,936,000.00; Work is expected to be completed within 300 consecutive calendar days; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Priorities:
Resilient Infrastructure and Environment
1.1 Improved traffic flow efficiency
1.2 Maintain and enhance County infrastructure
Healthy and Safe Communities
2.2 Enhance community safety
Smart Service Delivery
4.2 Achieve and maintain a high level of customer satisfaction.
4.3 Improve efficiency of service delivery through technology.
Summary:
Summary
The City will be constructing roadway, sidewalk and drainage system improvements along 129th Avenue, 131st Avenue, and Pelican Lane. As part of the improvements, an existing County watermain must be relocated or realigned to accommodate the proposed City project improvements. Estimated cost to the County is $1,936,000.00, which includes $176,000.00 to cover mobilization, maintenance of traffic and miscellaneous administrative fees.
Construction will include utility relocation and offsets of the County’s existing watermain, with service connections, fire hydrants, water meters and appurtenances found to conflict with the proposed roadway, sidewalk, drainage system, and any miscellaneous incidental construction improvements within the City’s project area.
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Background Information:
The County is required by law to relocate or replace all utilities in conflict with the City’s proposed project area. Utilizing the City’s construction contractor is a cost-effective method to limit disruption to area residents resulting in project efficiencies for all stakeholders.
The City’s Engineering Division is responsible for the design of the road and drainage improvements and plans are 100% complete. Construction is expected to begin in Summer 2025. The JPA will be in place until the City provides to the County mutually agreeable documentation which substantiates the Agreement has been fully performed.
Fiscal Impact:
The County agrees to pay a not to exceed the amount of
$1,936,000.00 to the City for construction services related to Utility relocation, which includes $176,000.00 for mobilization, maintenance of traffic and miscellaneous administrative fees.
The JPA is not consistent with the FY25-FY30 Capital Improvement Plan but is included in the Proposed FY26-FY31 CIP, contingent on adoption by the Board of County Commissioners.
Funding for this agreement is budgeted under 129th and 131st Avenue E. Utility Relocation, City of Madeira Beach Project 005073A, included in the FY25-FY30 Capital Improvement Plan (CIP), funded by the Water Renewal and Replacement Fund and the Sewer Renewal and Replacement Fund, in the amount of $1,370,000.00, which is less than the agreement amount. The Proposed FY26-FY31 CIP includes a total project allocation of $1,940,000.00. In the event that future fiscal year funding is not available for this project, the County maintains the authority to terminate this agreement.
Staff Member Responsible:
Jeremy Waugh, Director, Utilities
Partners:
City of Madeira Beach
Attachments:
Agreement
Exhibit A
Cost Estimate