Subject:
Title
Declare surplus and authorize the sale of County-owned equipment and vehicles.
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Recommended Action:
Recommended Action
Declare surplus and authorize the sale of equipment and vehicles (rolling stock) on the attached lists.
Approve distribution of the proceeds from the sale of vehicles sold from governmental funds to the Fleet Management Fund to offset the replacement cost of future vehicles.
• This action declares the listed items as surplus and authorizes their sale to the highest bidder.
• The usefulness of the identified equipment and vehicles has been exhausted.
• Unlike other surplus items, surplus rolling stock is not available for donation because the proceeds are owed the Fleet Management Fund.
• Qualified non-profit agencies are given advance auction notice of the surplus rolling stock items.
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Strategic Plan:
Practice Superior Environmental Stewardship
3.4 Reduce/reuse/recycle resources including energy, water, and solid waste
Deliver First Class Services to the Public and Our Customers
5.1 Maximize partner relationships and public outreach
5.2 Be responsible stewards of the public’s resources
Summary:
Summary
This action declares the listed items as surplus and authorizes their sale to the highest bidder. Staff has determined the usefulness of the listed equipment and vehicles to County operations has been exhausted. The listed items are to be liquidated through public auction conducted by Tampa Machinery Auction and Manheim under provisions of existing contracts.
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Background Information:
Fleet Management staff evaluates equipment and vehicles (rolling stock) that have reached the end of their specific retention period and are scheduled for replacement. Factors including age, mileage, historical cost as compared to other units within the same class, operating cost per mile, anticipated repairs, and physical condition are considered. Based upon this evaluation, the projected increase in repair and maintenance costs, and the estimated decrease in salvage value (at auction) associated with retaining the unit for an additional year are quantified. If these costs exceed the annual replacement assessment, the unit is deemed to have reached the end of its useful economic life. Occasionally, a unit that has not reached the end of its useful economic life is recommended for surplus. In these instances, Fleet Management has determined that the unit is no longer needed due to a change in mission and cannot be reassigned within the organization.
Surplus rolling stock, including vehicles, trucks, tractors, trailers and miscellaneous items will be available through public auction by Tampa Machinery Auction and Manheim Auctions in summer of 2020. Unlike miscellaneous surplus property, surplus rolling stock is not available for donation.
Fiscal Impact:
Revenues derived from surplus sales vary with each auction. Proceeds are distributed from miscellaneous equipment to the General Fund and, from vehicles sold to the Fleet Management Fund to offset future vehicle replacement costs.
Staff Member Responsible:
Don Moore, Fleet Manager, Fleet Management Division
Partners:
N/A
Attachments:
Auction 70-5 FINAL (Vehicles and Equipment)
Auction 71 NON-ASSET FINAL (Non Asset Vehicles and Equipment)