Subject:
Title
Second Amendment to the Agreement with Yellowstone Landscape - Southeast, LLC dba Yellowstone Landscape for mowing services.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the Second Amendment to the Agreement with Yellowstone Landscape - Southeast, LLC dba Yellowstone Landscape (Yellowstone Landscape) for mowing services.
• The contract provides mowing services for the Real Property and Facilities Division (Facilities) and is managed by Parks and Conversation Resources (Parks).
• The Second Amendment adds two (2) additional locations to the contract for routine mowing services through the duration of the contract as requested by Real Estate Management: Pond Area at 14250 49th St. N. Clearwater, 14 S. Fort Harrison Avenue, Clearwater, for a total increase of $22,065.84.
• The Second Amendment also increases the total amount for unspecified services in the amount of $15,000.00 to provide for additional mowing and associated maintenance activities as needed at County facilities. Yellowstone Landscape performed work to fulfill landscaping requirements that were not completed by another contractor, depleting available funds for this line item.
• Total increase for the Second Amendment is $37,065.84 for a revised total contract value of $834,017.64 with an estimated average annual expenditure of $166,803.53.
• This contract was originally awarded by the County Administrator on October 2, 2019 in the amount of $751,311.80. Change Order No. 1 was approved by the County Administrator on March 12, 2020 in the amount of$20,640.00. The First Amendment was approved by the County Administrator on June 15, 2020 in the amount of $25,000.00.
Contract No. 189-0363-B increase in the amount of $37,065.84 for a revised total contract value of $834,017.64 with an estimated average annual expenditure of $166,803.53, effective through October 1, 2024.Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
This contract provides mowing and landscaping services at County Facility and Real Property sites. Locations such as the Sheriff/Emergency Management building have occasional special events and ceremonies requiring additional mowing and/or landscape maintenance services outside the regular scheduled cycles.
The Second Amendment is to increase the unspecified line-item funds in the amount of $15,000.00 and adds two (2) locations to the contract for monthly mowing services: Pond Area at 14250 49th St. N. Clearwater and 14 S. Fort Harrison Avenue, Clearwater in the amount of $22,065.84 through the remaining duration of the contract. Total increase for this Second Amendment is $37,065.84.
Background/Explanation:
This contract was originally awarded by the County Administrator on October 2, 2019 in the amount of $751,311.80. Change Order No. 1 was approved by the County Administrator on March 12, 2020 in the amount of $20,640.00. The First Amendment was approved by the County Administrator on June 15, 2020 in the amount of $25,000.00.
Fiscal Impact:
Approved expenditure to date: $796,951.80
Increase expenditure not-to-exceed: $ 37,065.84
Revised expenditure not-to-exceed: $834,017.64
Estimated average annual expenditure: $166,803.53
Funding is derived from Parks and Conservation Resources horticultural services operating budget.
Delegated Authority:
Authority for the County Administrator to approve this amendment is granted under Code Section 2-188 (a).
Staff Member Responsible:
Paul Cozzie, Director, Parks & Conservation Resources
Merry Celeste, Division Director, Purchasing and Risk Management, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Second Amendment