Subject:
Title
First Amendment to purchase authorization with W.W. Grainger, Inc. for requirements of maintenance, repair, and operating supplies.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the purchase authorization with W.W. Grainger, Inc. (Grainger) for requirements of maintenance, repair, and operating (MRO) supplies.
• This First Amendment provides additional funds in the amount of $925,000.00 for MRO supplies through the remainder of the contract term - June 2023.
• This purchase authorization includes the Grainger vending machine program, which has been in place since 2012, providing a secure and efficient method to provide MRO supplies to large departments such as Parks and Conservation Resources, Public Works, Administrative Services - Facilities and Real Property Division, and Utilities.
• Recently to better manage and provide greater oversight pertaining to Administrative Services Facilities Division inventory, Grainger was requested to supply Facilities with most MRO needs going forward. Inventory from Grainger will now be tracked through bar code and dispersed accordingly providing much greater and improved management controls as compared to prior practice.
• Typical products purchased include, but are not limited to, personal protective equipment, chemicals, janitorial supplies, trash bags, hand soap, lightbulbs, electric equipment and hand tools.
• Pricing is per State of Florida Contract No. 31160000-20-NASPO-ACS.
• The County Administrator has authority to approve purchases in any amount from State of Florida awarded contracts, per Code Section 2-185.
• The County Administrator approved this purchase authorization in the amount of $2,850,000.00 on September 23, 2020.
Body
Contract No. 190-0648-S(SRP) in the increased amount of $925,000.00 for a revised total contract amount of $3,775,000.00 through June 30, 2023.
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
This First Amendment provides additional funds for MRO supplies through the remainder of the contract term.
This purchase authorization includes the Grainger vending machine program, which has been in place since 2012, providing a secure and efficient method to provide MRO supplies to large departments such as Parks and Conservation Resources, Public Works, Administrative Services - Facilities and Real Property Division, and Utilities.
Pricing is per State of Florida Contract No. 31160000-20-NASPO-ACS.
Additionally, Grainger’s vending machine program gives departments the ability to have continuous stock of commonly used MRO products at convenient locations. Commonly stocked vending products include: first aid supplies, restroom cleaning supplies, gloves, and trash bags. There is no additional charge for this vendor managed program.
Background/Explanation:
The County Administrator approved this purchase authorization in the amount of $2,850,000.00 on September 23, 2020.
Pricing per the State of Florida Contract No. 31160000-20-NASPO-ACS: NASPO ValuePoint Master Agreement No. 8496 for Facilities MRO and Industrial Supplies.
Fiscal Impact:
Current contract expenditure not-to-exceed: $2,850,000.00
Change Order No. 1 increase not-to-exceed: $ 925,000.00
Revised estimated expenditure not-to-exceed: $3,775,000.00
Funding is derived from requisitioning departments’ operating budgets. Funding is budgeted for in Fiscal Year 2023 and available.
Delegated Authority:
Authority for the County Administrator to approve this purchasing authorization is granted under Code Section 2-185.
Staff Member Responsible:
Paul Cozzie, Director, Parks & Conservation Resources
Megan Ross, Director, Utilities
Kelli Hammer Levy, Director, Public Works Department
Joe Lauro, Director, Administrative Services Department
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Partners:
N/A
Attachments:
First Amendment