Subject:
Title
Third Amendment to the Agreement with Robin Collier d/b/a Sprinklermatic Fire Protection Systems, Inc. for requirements of fire protection systems maintenance and repairs.
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Recommended Action:
Recommended Action
Approval of the Third Amendment to the Agreement with Robin Collier d/b/a Sprinklermatic Fire Protection Systems, Inc. for requirements of fire protection systems maintenance and repairs.
• This contract provides routine safety testing, inspection, certification, and repair services, for fire protection systems for all Countywide locations as required by Florida Statutes.
• This third amendment increases the contract in the amount of $250,000.00 for services through the end of the contract term, December 6, 2023. Since the contract became effective, there has been a cumulative increase of pricing by 16.5% year over year and several unanticipated repairs. This amendment is necessary to provide life and safety services until the new contract is established which the County is in process of soliciting.
• This contract was awarded by the County Administrator on December 7th, 2018, in the amount of $1,096,800.00. On February 25, 2022, the Purchasing Director approved the First Amendment, adding additional locations with no change to the contract amount. On September 22, 2022, the County Administrator approved the Second Amendment, increasing the contract amount by $150,000.00 due to several major unanticipated repairs. This amendment exceeds County Administrator delegated authority necessitating Board approval.
• Funding is derived from multiple Funds, Centers, Accounts, and Programs. Approval for the use of funds and whether budgetary conditions are met will need to be made at the time of each purchase agreement on a department-by-department basis. The request is partially budgeted for in Fiscal Year 2023, departments will need to adjust spending and absorb the additional costs.
Contract No. 178-0431-B increase in the amount of $250,000.00 for a revised total contract value of $1,496,800.00 with an estimated average annual expenditure of $299,360.00, effective through December 6, 2023.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
Summary:
Summary
This amendment requests an increase of $250,000.00 to provide Countywide facilities with required, routine safety testing, inspection, certification and repair services, for fire protection systems as and when required.
The County is in process of awarding a new contract under number 23-0476-ITB. The Invitation to Bid opened on March 23, 2023.
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Background Information:
The contract was awarded by the County Administrator on December 7th, 2018, in the amount of $1,096,800.00.
The First Amendment was approved by the Purchasing Director on February 25, 2022, adding additional locations with no change to the contract amount.
The Second Amendment was approved by the County Administrator on September 22, 2022, increasing the contract amount by $150,000.00 due to several major unanticipated repairs.
Fiscal Impact:
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Approved expenditure to date: |
$1,246,800.00 |
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Increase expenditure not-to-exceed: |
$250,000.00 |
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Revised expenditure not-to-exceed: |
$1,496,800.00 |
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Estimated annual expenditure: |
$299,360.00 |
Funding will be derived from multiple Funds, Centers, Accounts, and Programs. Approval for the use of funds and whether budgetary conditions are met will need to be made on a department-by- department basis. Departments may use the full $1,496,800.00 or less. The request is partially budgeted for in FY23, departments will need to adjust spending and absorb the additional costs ($33,690.00).
Staff Member Responsible:
Joe Lauro, Director, Administrative Services
Diana Sweeney, Deputy Director, Administrative Services Department
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Partners:
N/A
Attachments:
Third Amendment