Subject:
Title
Interlocal Agreement to create the Pinellas Regional Information Management Enterprise made up of the Cities of Clearwater, Largo, Pinellas Park, St. Petersburg, and Tarpon Springs as well as the Safety and Emergency Services Department and the Pinellas County Sheriff’s Office.
label
Recommended Action:
Recommended Action
Approval of the Interlocal Agreement for the creation of the Pinellas Regional Information Management Enterprise (PRIME).
• The PRIME will be made up of the Cities of Clearwater, Largo, Pinellas Park, St. Petersburg, and Tarpon Springs as well as the Safety and Emergency Services Department and the Pinellas County Sheriff’s Office.
• The goal of PRIME will be the integration of various information systems used by emergency response agencies throughout the County through advanced integrated technology and standardized reporting methods.
• PRIME shall have the following powers solely to carry out the purposes of this agreement and is authorized in its own name under section 163.01, Florida Statutes to: make and enter into contracts; to employ employees; to acquire, manage, maintain, or operate buildings; and to incur debts, liabilities, or obligations which do not constitute the debts, liabilities, or obligations of any of the participants and which does not constitute borrowing money or issuing bonds. PRIME shall not have the power to levy or collect taxes, nor does this agreement delegate any police or other governmental regulatory power.
• Pinellas County agrees to pay a not to exceed amount of nine million three hundred thousand dollars ($9,300,000.00), excluding pro rata costs, from its available funds for the initial costs of the System for the first two years of this Agreement. The total initial cost of the System, not including reoccurring maintenance, shall not exceed fifteen million dollars ($15,000,000.00).
• The initial term of this agreement will be for five years and will automatically renew for successive one-year terms not to exceed a maximum total term of ten years.
Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
Body
Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Deliver First Class Services to the Public and Our Customers
5.1 Maximize partner relationships and public outreach
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
The City of Clearwater, City of Largo, City of Pinellas Park, City of St. Petersburg, City of Tarpon Springs, Pinellas County Safety and Emergency Services (SES), and the Pinellas County Sheriff’s Office desire to enter into an Interlocal Agreement to establish and maintain the Pinellas Regional Information Management Enterprise (PRIME).
Body
Background Information:
The above entities entered into a Memorandum of Understanding which establishes a temporary advisory body, Pinellas Regional Information Management Enterprise (PRIME), to assist in evaluating and making recommendations as to the selection of a vendor pursuant to Request for Proposals No. #21-02 issued by the Sheriff on May 28, 2021, the scope of which provides for a shared computer-aided dispatch and records management system to the participants.
The participants now desire to more permanently establish and maintain PRIME, as a separate legal entity and public body corporate politic pursuant to section 163.01(7), Florida Statutes, with the goal of integrating the various information systems used by emergency response agencies throughout Pinellas County through advanced integrated technology and standardized reporting methods.
PRIME shall have the following powers solely to carry out the purposes of this agreement and is authorized in its own name under section 163.01, Florida Statutes to: make and enter into contracts; to employ employees; to acquire, manage, maintain, or operate buildings; and to incur debts, liabilities, or obligations which do not constitute the debts, liabilities, or obligations of any of the participants and which does not constitute borrowing money or issuing bonds. PRIME shall not have the power to levy or collect taxes, nor does this agreement delegate any police or other governmental regulatory power.
Fiscal Impact:
Pinellas County agrees to pay a not to exceed amount of nine million three hundred thousand dollars ($9,300,000.00), excluding pro rata costs, from its available funds for the initial costs of the System for the first two (2) years of this Agreement on a schedule as defined in the contract with Vendor, which is attached hereto and incorporated herein as Exhibit A. All parties, other than Pinellas County, agree to pay any remaining balance for the initial costs of the System for the first two (2) years of this Agreement, excluding pro rata costs, as set forth in the preliminary estimate of the initial cost as shown in Exhibit B. The total initial cost of the System, not including reoccurring maintenance, shall not exceed fifteen million dollars ($15,000,000.00). Following the first two (2) years, all costs will be allocated in accordance with Section 7.03.
Staff Member Responsible:
James G. Fogarty, Director, Safety and Emergency Services
Partners:
City of Clearwater
City of Largo
City of Pinellas Park
City of St. Petersburg
City of Tarpon Springs
Pinellas County Sheriff’s Office
Attachments:
PRIME Interlocal Agreement - Clean
PRIME Interlocal Agreement - Markup
PRIME Bylaws