Subject:
Title
Purchase authorization and agreements for requirements of heavy and light duty vehicles and equipment pursuant to the pricing of each cooperative contract.
label
Recommended Action:
Recommended Action
Approval of the purchase authorization and agreements for the requirements of heavy and light duty vehicles and equipment pursuant to the pricing of each cooperative contract.
• The agreements are pursuant to the pricing of each cooperative contract (Omnia Partners, Sourcewell, Florida Department of Transportation, State of Florida, and Florida Sheriff’s contract).
• This purchase authorization is for the replacement of heavy, medium, and light duty vehicles that have exceeded end of life capacity. Factors to determine end of life include but are not limited to age, mileage/hours of operation, and overall condition due to application such as beach use, etc.
• This request contains (1) Golf Carts, (4) SUVs and Vans, (51) Pick-ups, (23) Utility Trucks, (6) Message Board, (32) Mowers, (2) Offroad Equipment, (1) Pump (120 total units).
• Funding for this agreement is included in the Fiscal Year 2025 Operating Budget for Parks and Conservation Resources, Public Works, Airport, Solid Waste, Pinellas County Utilities, and the Department of Administrative Services.
Contract No. 25-0101-PB in the not-to-exceed amount of $8,691,664.28; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
These agreements provide the Fleet Management Division with a mechanism to utilize various cooperative contracts for the acquisition of vehicles and related equipment.
Body
Background Information:
Factors utilized to determine the end of useful and economic life include, but are not limited to age, mileage/hours of operation, historical maintenance cost as compared to like vehicles, operating cost per mile/hour, anticipated and ongoing repairs, and physical condition. There is a ten percent (10%) contingency in the agreements to allow for manufacturers price increases and dealer installation of light bars, towing equipment, winches etc.
Fiscal Impact:
Total vendor expenditure is outlined in attached spreadsheet.
Total FY25 EPP not-to-exceed: $8,691,664.28
Funding for this agreement is included in the FY25 Operating Budget for Parks and Conservation Resources (PCR), Public Works (PW), Airport (PIE, Solid Waste (DSW), Pinellas County Utilities (PCU), and the Department of Administrative Services (DAS).
Staff Member Responsible:
Don Moore, Division Manager, Fleet Management Services, Administrative Services
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreements x 19