Subject:
Title
Award of bid to Drawbridge Services, Inc. for bridge, preventative maintenance and emergency repair services.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the award of bid to Drawbridge Services, Inc. pertaining to bridge related preventative maintenance and emergency repair services.
• This contract provides preventative maintenance services and emergency repair response for three County bascule bridges (Dunedin, Park Blvd. and Beckett).
• The solicitation was a two-step process with one qualified bid received from Drawbridge Services, Inc., recommended for award as the lowest responsive responsible bidder.
• The low bidder response is attributable to the lack of providers for this service in this market and the need to have reasonable turn around should a bridge need repair.
• Contract term is thirty-six months in the total estimated amount of $670,600.00 with an average annual expenditure of $223,533.33
• The contract has provision for one twenty-four month extension with price increase/decrease based on the Consumer Price Index (CPI) for all Urban Consumers for the twelve months prior to extension, or 2% percent, whichever is less.
• This contract replaces the current contract which expires December 30, 2020.
Bid No. 190-0475-B(AJM) in the estimated average annual amount of $223,533.33 for a thirty-six-month total of $670,600.00, based on the lowest responsive, responsible bid received meeting specifications.
Body
Strategic Plan:
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
Summary:
This contract provides routine preventative maintenance services and emergency repair response of three (3) County bascule bridges (Dunedin, Park Blvd. and Beckett) in order to provide a safe and functional transportation system. This is a thirty-six (36) month contract in the amount of $670,600.00 which includes a parts allowance of $30,000.00. This contract contains one twenty-four (24) month extension with provision for price increase/decrease based on the Consumer Price Index (CPI) for all Urban Consumers, Series Id: CUUR000SA0, Not Seasonally Adjusted, Area: U.S. city average, for the twelve months prior to extension, or 2% percent, whichever is less.
Background/Explanation:
On July 17, 2020, the Purchasing Division released an Invitation to Bid to establish a contract for bridge, preventative maintenance and emergency repair services. This was a two-step process with one qualified bid received from Drawbridge Services, Inc., recommended for award as the lowest responsive responsible bidder. This vendor is the current contracted vendor. Two statements of no bid were received: one from Proshot Concrete who does not provide services for bascule bridges, and a second from DRMP, Inc., who is focusing on professional engineering services contracts.
This contract replaces the current contract which expires December 30, 2020.
Fiscal Impact:
Estimated thirty-six (36) month expenditure not to exceed: $670,600.00
Estimated average annual expenditure is: $223,533.33
Funding is derived from the Public Works operating budget.
Delegated Authority:
Authority for the County Administrator to award this bid is granted under Code Section 2-62 (a)(1).
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Division Director, Purchasing and Risk Management, Administrative Services
Joe Lauro, Director of Administrative Services
Partners:
N/A
Attachments:
Simplified Construction Agreement
Bid Tabulation Step 2