Subject:
Title
Change Order No. 2 with QRC Inc. for Fiscal Year 2024-2026 annual water and reclaimed water repairs and extensions work order contract.
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Recommended Action:
Recommended Action
Approval of Change Order No. 2 with QRC Inc. for Fiscal Year (FY) 2024-2026 annual water and reclaimed water repairs and extensions work order contract.
• This work order contract was awarded for repair, rehabilitation, and replacement of water and reclaimed water pipes, manholes, and other infrastructure, including emergency repairs on an as-needed basis.
• Change Order No. 2 increases the agreement by $5,000,000.00 with no change to unit pricing. There is no time extension associated with this change order.
• The additional funds are necessary to ensure continuous and uninterrupted capability to respond to water and reclaimed water emergencies, uphold a high level of service for Pinellas County customers, and mitigate risks of service disruptions and property damage for the remainder of the current contract term.
• The Board of County Commissioners awarded the contract to QRC Inc. in the amount of $5,750,840.00, on January 28, 2025. Change Order No. 1 corrected a scrivener's error in the agreement.
• This contract is used on an as-needed basis with no obligation to spend the full amount of the contract or to spend in any given year. Funding for this authorization is included in the FY26 Budget in multiple operating and capital funds, with obligation occurring upon issuance of work order assignments (purchase orders). Funding is determined by the individual work order assignment sourced to the agreement, and actual expenditures are contingent upon work completed.
Bid No. 24-1061-ITB-C, increase the agreement by $5,000,000.00 for a revised agreement amount of $10,750,840.00; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Resilient Infrastructure and Environment
1.2 Maintain and enhance County infrastructure
Summary:
Summary
The additional funds are necessary to ensure continuous and uninterrupted capability to respond to water and reclaimed water emergencies, uphold a high level of service for Pinellas County customers, and mitigate risks of service disruptions and property damage for the remainder of the current contract term. The contractor agrees to conform to all existing contract specifications as well as those specific to this work.
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Background Information:
Due to impacts from recent storms, notably Hurricane Milton and Hurricane Helene, vulnerabilities in aged water and reclaimed water infrastructure have become increasingly evident, requiring additional unplanned repairs to maintain reliable service to Pinellas County customers and to prevent service outages and property damage. In addition, multiple Contractor strikes on County-owned water and reclaimed water pipes, despite utility locates being performed, have resulted in emergency response needs beyond typical annual usage. Further contributing to the increased workload are offsets, failed valves, and other age-related deficiencies that have surfaced as systems continue to experience heavy operational demand following these storm events.
As a result of these combined factors, the contract amount has been consumed at a significantly accelerated rate and will not remain sufficient through the expected issuance of the next Annual Emergency Water/Reclaimed Water Repair contract for FY 2027 to FY 2029.
Fiscal Impact:
Agreement amount: $ 5,750,840.00
Change Order No. 1 no fiscal impact: -0-
Change Order No. 2: $ 5,000,000.00
Revised Agreement amount: $10,750,840.00
Staff Member Responsible:
Jeremy Waugh, P.E., Director, Utilities
Merry Celeste, Purchasing Division Director, Office of Management & Budget
Chris Rose, Director, Office of Management & Budget
Partners:
N/A
Attachments:
Change Order No. 2