Subject:
Title
Third Amendment with Tyler Technologies Inc for Odyssey maintenance and support services as requested by Business Technology Services.
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Recommended Action:
Recommended Action
Approval of the Third Amendment with Tyler Technologies Inc (Tyler) for Odyssey maintenance and support services as requested by the Business Technology Services Department (BTS).
• This agreement provides maintenance and support services to the Tyler Enterprise Justice (Navigator) Case Management System, formerly termed Tyler Odyssey, which provides an integrated case management system that streamlines court operations, including case processing, e-filing, document management, financial tracking, and public access for the Clerk of the Circuit Court, Sixth Judicial Circuit, State Attorney, Sheriff, Public Defender, Board of County Commissioners, and local law enforcement.
• This Third Amendment provides for an additional thirty-six-months and increases funds by $1,800,000.00 for annual maintenance and license support, and budgeted professional services to align ongoing business changes with system enhancements.
• This Third Amendment corrects out of order Amendments within the whereas clauses as the First Amendment was executed by the Chief BTS Information Officer and approved as to form by the County Attorney’s Office.
• Funding for this amendment is budgeted in Fiscal Year (FY) 2025 in the BTS Fund for the first year of this amendment. A request for funding is included in the FY26 budget request in the same fund. Future funds will depend on future-year budgets.
Contract No. 145-0347-M in the total not to exceed amount of $6,465,558.92 through September 30, 2028; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Priorities:
Resilient Infrastructure and Environment
1.2 Maintain and enhance County infrastructure
Smart Service Delivery
4.3 Improve efficiency of service delivery through technology
Summary:
Summary
The Third Amendment will add an additional thirty-six (36) months, add required funding, and correctly reflect out of order amendments in the whereas clauses as the First Amendment was executed by the Chief BTS Information Officer and approved as to form by the County Attorney’s Office.
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Background Information:
This Agreement was approved by the Board of County Commissioners on October 1, 2014, for the implementation of a consolidated case management system with Tyler Technologies Inc for use by various departments including Clerk of the Court, Public Defender, State Attorney, Sheriff, Board of County Commissioners, and local law enforcement.
The First Amendment to add Tyler Jury to the agreement was approved by the Chief Information Officer on March 22, 2021.
The Second Amendment to terminate Jury Voice from the agreement was approved by the County Administrator on December 23, 2024.
Fiscal Impact:
Current approved expenditure: $4,665,558.00
Third Amendment increase: $1,800,000.00
Revised total expenditure not to exceed: $6,465,558.92
Funding is derived from the BTS Operating Budget in support of Justice CCMS 641115 program 7009. Fees for annual maintenance and support, and professional services for system enhancements are included in BTS’s FY25 budget estimate and FY26 budget request.
Staff Member Responsible:
Jeff Rohrs, Chief Information Officer, Business Technology Services
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement