Subject:
Title
First Amendment to the agreement with Recycling Services of Florida for Recycling Collection and Processing.
label
Recommended Action:
Recommended Action
Approval of the First Amendment to the agreement with Recycling Services of Florida for Recycling Collection and Processing for the Solid Waste (SW) Department.
• The purpose of this contract is for continued recycling collection, processing, marketing, and maintenance services related to the recycling drop off collection centers and beach park recycling locations.
• Agreement approved by the Board of County Commissioners on September 9, 2021, for a 60-month term not to exceed $1,682,617.40.
• First Amendment to increase the contract total by $1,121,800.00 for a revised contract total not to exceed $2,804,417.40 to cover expenses through September 8, 2026, the initial term of the agreement.
• This amendment is only raising the not to exceed price of the contract, not the vendor pricing. We are experiencing more volume at our recycling drop-off locations, which requires more pick-ups by the contractor and leads to more processing/marketing and disposal costs. The upside is we are recycling more and diverting waste from the SW plant.
• The Fiscal Year 2025 Adopted Budget includes funds in the amount of $1,755,630.00 for agreement expenditures in the coming year.
Contract No. 21-0544-B increased by $1,121,800.00 for a revised contract total not to exceed $2,804,417.40; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
Summary:
Summary
First Amendment to increase the contract total by $1,121,800 for a revised contract total not-to-exceed $2,804,417.40 to cover expenses through September 8, 2026, the initial term of the agreement. The purpose of this contract is for continued recycling collection, processing, marketing, and maintenance services related to the recycling drop off collection centers and beach park recycling locations.
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Background Information:
This contract was approved by the Board of County Commissioners on September 9, 2021, for a 60-month term not to exceed $1,682,617.40. A change in market conditions, including a substantial increase in marketing/processing costs has resulted in an increase in quantities by as much as 71%. The marketing/processing fees were estimated to be $8 per ton in 2021, but the actual cost has been $35 per ton and is expected to remain at that price through the rest of the term. In addition, the Consumer Price Index (CPI) rate adjustments allowed per the contract are not factored into the total award price for the initial five-year contract term, and it is projected that the CPI will remain at 7% through the remainder of the initial term.
Fiscal Impact:
Original Agreement approved not-to-exceed: $1,682,617.40
Increase request: $1,121,800.00
Revised contract total not-to-exceed: $2,804,417.40
The First Amendment to the service agreement with Recycling Services of Florida, Inc. is included in the FY24 Adopted Budget and the FY25 Proposed Budget. The annual amount expected to be spent on recycling and processing is 8.9% higher than in the most recent years due to an increase in the number of collections and recycling tonnage processed.
Staff Member Responsible:
Paul Sacco, Director, Solid Waste
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director of Administrative Services
Partners:
N/A
Attachments:
First Amendment