Subject:
Title
Award of bid to Preferred Materials, Inc. for the Fiscal Year 2024-2026 Countywide Pavement Preservation.
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Recommended Action:
Recommended Action
Approval of the award of bid to Preferred Materials, Inc. for the Fiscal Year 2024-2026 Countywide Pavement Preservation.
• This work order contract consists of milling and resurfacing, pavement marking, detector loops and traffic control required to complete various arterial, collector and local group projects.
• A total of three bids were submitted with Preferred Materials, Inc. recommended for award as the lowest responsible, responsive bid in the amount of $21,231,025.00.
• All work will be completed within 730 consecutive calendar days.
• The Small Business Enterprise program commitment for this contract is 11%.
• The funding for this award is budgeted in the Capital Improvement Plan, Road Resurfacing & Rehabilitation in Fiscal Years 2024-2026.
• Funding sources for the work orders include the Penny for Pinellas, dedicated Millages transferred to the Transportation Trust Fund and ARPA for eligible projects.
• This is a work order contract. Approving the contract does not obligate the County to spend. That obligation occurs at the time of purchase order which is approved in accordance with the adopted budget.
Contract No. 23-0496-ITB-C, in the total not to exceed amount of $21,231,025.00 for a duration of 730 consecutive calendar days: Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity
Summary:
Summary
The proposed FY2024-2026 Countywide Pavement Preservation contract consists of milling and resurfacing, pavement marking, detector loops and traffic control required to complete various arterial, collector and local group projects. The contract duration is 730 days. Project work orders will be distributed to the contractor upon issuance of the notice to proceed.Body
Background Information:
On May 12, 2023, an invitation to bid was advertised by Purchasing and Risk Management on behalf of Public Works. Three bids were submitted with Preferred Materials, Inc. recommended for award as the lowest responsible, responsive bid in the amount of $21,231,025.00.
As part of our Annual Pavement Preservation Program work order contracts are regularly used to complete the large amount of milling and resurfacing projects required to ensure an acceptable level of service for the residents of Pinellas County. This contract is typical of those used to complete the scheduled projects in the annual program. These projects were identified primarily by their low Pavement Condition Index (PCI) numbers which is the most definitive metric used to determine the annual pavement preservation program. Successful completion of these projects will help increase the average countywide PCI number, improve pavement quality within these communities.
Fiscal Impact:
The funding sources for construction include:
Local Infrastructure Sales Tax (Penny for Pinellas) $21,231,025.00
The funding for this award is budgeted in the Capital Improvement Plan, under project 004192A Road Resurfacing & Rehabilitation PIV, in Fiscal Years 2024-2026, funded by the Penny for Pinellas.
This is a work order contract. Approving the contract does not obligate the County to spend. That obligation occurs at the time of purchase order, which is approved in accordance with the adopted budget.
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement
Bid Tabulation