Subject:
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Increase the upset limit to the Frontier Agreement for restoration of two ethernet service locations at 1301 1st Avenue North, Saint Petersburg, FL 33705 and 645 Pierce Street, Clearwater, FL 33756.
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Recommended Action:
Recommended Action
Approval to increase funding to restore services for two sites with Frontier Communications of America, Inc. for 911 network services.
• Frontier Communications of America, Inc. provides networks for interconnecting 911 Public Safety Answering Points throughout the County.
• The contract increase of $9,201.60 is calculated at $1,533.60 for the two sites per month over a six month period.
• The contract increase of $9,201.60 is included in the Fiscal Year (FY) 2023 Adopted budget, FY23 Estimate, and FY24 Request in the Emergency Communications program.
• Circuit connecting Regional 911 and Saint Petersburg Police Department Vesta systems were disconnected by Frontier and removed from billing. This action was an error on Frontier’s behalf. Adding this schedule reinstates the connection.
• After a refresh of the system in 2022, the Department decided this circuit from Saint Petersburg Police Department to Clearwater Police Department is needed.
• Currently, the Department is operating off a microwave hop which has no redundancy and is not as stable as a circuit. The circuit is necessary to handle 9-1-1 calls transferred between agencies.
• This contract was originally awarded by the Purchasing Director on February 6, 2017, in the amount of $366,720.00 for a sixty-month term. Nine change orders as detailed in the background section below have been processed increasing the contract to provide for additional services. Change Order No. 9 modified the contract for a revised total of $2,482,764.41 through October 14, 2023.
• The cumulative amount of this contract exceeds the County Administrator delegated authority threshold.
Contract No. 167-0161-Q is increased by $9,201.60 for a revised total contract value of $2,491,966.01 effective through October 14, 2023; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
5.4 Strive to exceed customer expectations
Summary:
Summary
The increase to the contract of $9,201.60 is the calculated amount to cover cost for a six-month period.
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Background Information:
The Regional 9-1-1 Communications Center is the County’s Primary PSAP (Public Safety Answering Point), where EMS, Fire, and law enforcement calls from County citizens and visitors are received.
The Regional 9-1-1 Division has a system and network for transferring 9-1-1 law enforcement calls from the 9-1-1 Center to 5 Secondary Public Safety Answering Points (Clearwater Police Department, St. Petersburg Police Department, Largo Police Department, Pinellas Park Police Department & Tarpon Springs Police Department).
This contract was originally awarded by the Purchasing Director on February 6, 2017, in the amount of $366,720.00 for a sixty-month term and includes the following change orders:
* Change Order No. 1 was approved by the County Administrator on September 15, 2017, for an increase in the amount of $822,600.00.
* Change Order No. 2 was approved by the Board of County Commissioners on October 9, 2018, in the amount of $274,372.00.
* Change Order No. 3 was approved by the County Administrator on July 6, 2020, with no change in contract funding. This change replaced all schedules with new executed schedule at no additional cost.
* Change Order No. 4 was approved by the County Administrator with no change in contract funding. This change contained three new schedules, replaced two out of seven previous schedules and placed the managed routers on a separate schedule at no additional cost.
* Change Order No. 5 was approved by the County Administrator on June 30, 2021, reducing the contract funding by $2,252.66.
* Change Order No. 6 was approved by the County Administrator August 25, 2021, for an increase in contract funding by $14,327.39.
* Change Order No. 7 was approved by the Division Director of Purchasing on December 10, 2021, in the amount of $8,290.00.
* Change Order No. 8 was approved by the Board on April 12, 2022, in the amount of $146,725.55.
* Change Order No. 9 was approved by the Board of County Commissioners on September 8, 2022, in the amount of $851,982.13.
Fiscal Impact:
Approved to Date not to exceed amount: $2,482,764.41
Change Order No. 10 increase $ 9,201.60
Revised not to exceed Total Amount $2,491,966.01
The funding increase of $9,201.60 is included and consistent with the FY23 Adopted budget, FY23 Estimate, and FY24 Request in the Emergency Communications program.
Staff Member Responsible:
Jim Fogarty, Director, Safety and Emergency Services
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Schedule S- 5550074086
Frontier Service Agreement
Ethernet Data Service Agreement
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Recommended Action