Subject:
Title
Change Order No. 2 to the contract with Waste Management, Inc. of Florida d/b/a WM of Pinellas for requirements of Recycling Collection and Processing Services.
label
Recommended Action:
Recommended Action
Approval by the County Administrator of Change Order No. 2 to the contract with Waste Management, Inc. of Florida d/b/a WM of Pinellas (WM of Pinellas) for recycling collection and processing services.
• This contract is for recycling collection and processing services from collection centers located in County parks, beaches, and other unincorporated locations.
• Change Order No. 2 adds $245,000.00 to the contract award amount of $1,383,768.55 to ensure continuation of service through the end of term June 20, 2021.
• The increase is necessary for two reasons: (1) the number of collections increased by 27% at park locations and 100% at beach locations; and (2) the recycling materials markets has plummeted over the past two (2) years.
• The Board of County Commissioners initially awarded the contract June 21, 2016. Change Order No.1 modified the monthly market value calculation index utilized to determine revenue share due to the discontinuation of the initially approved index.
• This change order is requested as per Section Code 2-184(b) which authorizes the County Administrator to approve increases to contracts not-to-exceed fifty percent (50%) of the initial award for maintenance, repair and operating contracts.
• A new Invitation to Bid is currently being researched and developed and will be ready for advertisement by the end of the 2020 calendar year.
Contract No. 156-0091-B(JA) increase in amount of $245,000.00 for a total contract value of $1,628,786.55, with an average annual expenditure of $325,757.31 through June 20, 2021.Body
Strategic Plan:
Practice Superior Environmental Stewardship
3.4 Reduce/reuse/recycle resources including energy, water, and solid waste.
Summary:
The purpose of this change order is to add $245,000.00 to the contract through the term expiration of June 20, 2021. In addition to the change in index/decrease in recycling commodity market values which has caused a reduction in anticipated revenue/increase in processing fee, there’s been an increase in the number of collections (more than originally expected). During the period from 2017 to 2019, Collection Center pickup service increased by 27% and Beach Park Recycling pickup service increased by 100%.
A new Invitation to Bid is currently being developed and researched and will be ready for advertisement by the end of the 2020 calendar year.
Background/Explanation:
The purpose of this contract is to provide countywide recycling services which include collection, processing, and marketing of recyclable materials, and maintenance of collection containers. The contract is used to service 15 unstaffed recycling drop off sites in unincorporated county and over 400 beach/park recycling bins throughout the County. The contract is also used for events, such as mobile household electronic & chemical collection and tire collection day events. This contract was awarded by the Board of County Commissioners on June 21, 2016.
While recycling collections and processing costs increase, recycling remains a critical component of the Integrated Solid Waste Management System. Reductions in recycling will lead to over-capacity at the Waste-to-Energy Facility and cause increased landfilling of garbage, which is in direct conflict with the County’s Solid Waste Master Plan goal, “Zero Waste to Landfill”.
Fiscal Impact:
Currently approved sixty (60) month expenditure: $1,383,786.55
Change Order No. 2 request: $ 245,000.00
Revised sixty (60) month expenditure not-to-exceed: $1,628,786.55
Funding is derived from the operating budget of the Solid Waste Department.
Delegated Authority:
Authority for the County Administrator to approve this change order is granted under Code Section 2-184(b).
Staff Member Responsible:
Paul Sacco, Director, Solid Waste
Merry Celeste, Division Director, Purchasing and Risk, Administrative Services
Partners:
N/A
Attachments:
N/A