Subject:
Title
Award of bid to Icon Supply, Inc. d/b/a Icon Technologies for replacement, maintenance, parts and repair services for variable frequency drives.
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Recommended Action:
Recommended Action
Approval of the rejection of the bid from Siemens Industry, Inc. based on being non-responsive for not meeting specifications.
Approval of the award of bid with Icon Supply, Inc. d/b/a Icon Technologies for the replacement, maintenance, parts and repair services for variable frequency drives (VFD) for the Utilities Department.
• This contract is for the replacement, maintenance, parts and repair services for VFDs for the Utilities Department’s Water and Wastewater System Operations on an as-needed basis for a sixty-month term.
• Two bids were received with award recommendation to the lowest responsive, responsible bidder, Icon.
• The low bidder response is attributable to the lack of repair/maintenance providers for VFDs in this market.
• Total estimated expenditure in the amount of $4,069,915.00 for the sixty-month term with an estimated average annual amount of $813,983.00.
• This contract replaces a current contract for maintenance, parts and repair services for VFDs that will terminate upon this contract award.
Contract No. 190-0341-B(JA) for an estimated average annual expenditure of $813,983.00 with a contract term of sixty months for a total amount of $4,069,915.00 based on being the lowest responsive, responsible bid meeting specifications. Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
Summary:
Summary
The purpose of this contract is to provide VFD replacement, maintenance, parts and repair services critical to County water and wastewater system operations. Duration of the contract shall be for a period of sixty (60) months, and prices shall be held firm for the term of the agreement.
No pricing was received from Icon for group 3 - medium voltage equipment and parts; this group will be re-solicited in the near future.
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Background Information:
On April 10, 2020, the Purchasing and Risk Management Division, on behalf of the Utilities Department, released an invitation to bid with the intent to establish a contract for VFD replacement, maintenance, parts and repair services. This contract replaces a current contract that will terminate upon contract award.
Fiscal Impact:
Estimated expenditure not to exceed: $4,069,915.00
Estimated annual expenditure not to exceed: $ 813,983.00
Funding is derived from the Water Revenue & Operating Fund and the Sewer Revenue and Operating Fund.
Staff Member Responsible:
Megan Ross, Director, Utilities
Merry Celeste, Director, Purchasing and Risk, Administrative Services
Partners:
N/A
Attachments:
Agreement
Bid Tabulation