Subject:
Title
Award of bid to Sunbelt Sod & Grading Co. and Tom’s Sod Services for requirements of sod materials and services for the Tampa Bay Area Purchasing Cooperative.
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Recommended Action:
Recommended Action
Approve the award of bid to the firms listed below for requirements of sod materials and services for the Tampa Bay Area Purchasing Cooperative (Cooperative).
1. Sunbelt Sod & Grading Co. for sod delivered and installed for a total amount of $1,589,465.00 over a five (5) year term.
2. Tom’s Sod Services for sod, (pick up) for a total amount of $84,637.50 over a five (5) year term.
Bid No. 167-0120-B(PF) in the annual amount of $334,820.50 for a five (5) year term total of $1,674,102.50 on the basis of being the lowest, responsive, responsible bids received meeting specifications.
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Strategic Plan:
Practice Superior Environmental Stewardship
3.3 Protect and improve the quality of our water, air, and other natural resources
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
This Cooperative contract for sod material and services includes requirements for sod pick up, delivery and installation. Sod is an efficient and effective method to mitigate surface water erosion control concerns in public areas such as roadways, shoulders, ditches, pond sites, etc., and assists the County in meeting National Pollutant Discharge Elimination System requirements. The contract is administered by Pinellas County including requirements from the cities of Dunedin, Oldsmar, Pinellas Park, and Tarpon Springs.
Background Information:
On March 10, 2017, the Purchasing Department, on behalf of the Public Works Department and the Cooperative, released an invitation to bid with the intent to establish a contract for supply of sod materials and services.
Fiscal Impact:
County estimated five (5) year expenditure not to exceed: $1,410,243.75
Cooperative estimated five (5) year expenditure not to exceed: $ 263,858.75
Total estimated five (5) year expenditure not to exceed: $1,674,102.50
Funding is derived from the operational or Capital Improvement budgets of departments utilizing this contract. Other Cooperative agencies are responsible for their respective funding sources.
Staff Member Responsible:
Rahim Harji, Director, Public Works
Joe Lauro, Director, Purchasing
Partners:
City of Dunedin
City of Oldsmar
City of Pinellas Park
City of Tarpon Springs
Attachments:
Bid Tabulation