Subject:
Title
Purchase authorization for requirements of heavy and light duty vehicles and equipment pursuant to the pricing of each cooperative contract.
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Recommended Action:
Recommended Action
Approval of the purchase authorization for the requirements of heavy and light duty vehicles and equipment pursuant to the pricing of each cooperative contract.
• The purchase authorizations are pursuant to the pricing of each cooperative contract (Sourcewell, Florida Department of Transportation, State of Florida- Florida Sheriff’s Association, and GovMVMT contract) for a total expenditure amount of $7,929,964.58.
• Included in the total expenditure amount is the direct purchase for miscellaneous equipment in the amount of $183,753.30 to Company Wrench, Less of TampaBay LLC, Safety Zone Holdings Inc., and U.S. Mini Truck Sales Inc.
• This purchase authorization represents replacement of heavy, medium, and light duty vehicles, and equipment that have exceeded end of life capacity. Factors to determine end of life include but are not limited to age, mileage/hours of operation, and overall condition due to application such as beach use, etc.
• This request contains; (15) Utility Carts, (5) SUVs and Vans, (36) Light/Med Duty Trucks, (5) Heavy Trucks, (2) Message Boards, (16) Mowers, (12) Offroad Equipment, (2) Pumps, (9) Trailers. 102 total units.
• Funding for this agreement is included in the Fiscal Year 2026 Operating Budget for Public Works (PW), Safety and Emergency Services, St. Pete-Clearwater International Airport, Department of Solid Waste, Pinellas County Utilities, and OFAM in the County Transportation Trust Fund, Emergency Medical Services Fund, Solid Waste Revenue and Operating Fund, Water Revenue and Operating Fund, Sewer Revenue and Operating Fund, and Fleet Management Fund. In the event that future fiscal year funding is not available for this agreement, the County maintains the authority to terminate this agreement.
Contract No. 26-0025-PB in the not-to-exceed total amount of $7,929,964.58; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Priorities:
Smart Service Delivery
4.2 Achieve and maintain a high level of customer satisfaction.
Summary:
Summary
These purchase authorizations will provide the Fleet Management Division with a mechanism to utilize various cooperative contracts for the acquisition of vehicles and related equipment.
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Background Information:
Factors utilized to determine the end of useful and economic life include, but are not limited to age, mileage/hours of operation, historical maintenance cost as compared to like vehicles, operating cost per mile/hour, anticipated and ongoing repairs, and physical condition. There is a ten percent (10%) contingency included to allow for manufacturers price increases and dealer installation of light bars, towing equipment, winches etc.
Fiscal Impact:
Total vendor expenditure is outlined in attached spreadsheet.
Total FY26 EPP not-to-exceed $7,929,964.58
Funding for this agreement is included in the FY26 Operating Budget for Public Works (PW), Safety and Emergency Services (SES), St. Pete-Clearwater International Airport (PIE), Department of Solid Waste (DSW), Pinellas County Utilities, and OFAM in the County Transportation Trust Fund, Emergency Medical Services Fund, Solid Waste Revenue and Operating Fund, Water Revenue and Operating Fund, Sewer Revenue and Operating Fund, and Fleet Management Fund.
In the event that future fiscal year funding is not available for this agreement, the County maintains the authority to terminate this agreement.
Staff Member Responsible:
Don Moore, Fleet Division Manager, Office of Fleet and Asset Management
Robert Mills, Director, Office of Fleet and Asset Management
Merry Celeste, Purchasing Division Director, Office of Management and Budget
Chris Rose, Director, Office of Management and Budget
Partners:
N/A
Attachments:
FY26 EPP Listing