Subject:
Title
Declare surplus and authorize the sale of County-owned equipment and vehicles.
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Recommended Action:
Recommended Action
Declare surplus and authorize auction sales of equipment and vehicles on the attached lists. Approve distribution of the proceeds from the sale of vehicles and equipment sold to the funds from which the assets were purchased, typically the Fleet Vehicle Replacement or a specific enterprise fund.
• This action declares the listed items as surplus and authorizes their sale via auction to the highest bidder.
• The usefulness of the identified equipment and vehicles has been exhausted.
• Breakdown of assets for disposal as follows:
a.) 13 Utility Carts
b.) 2 Sedans/SUVs/Vans
c.) 2 Light Duty Trucks
d.) 5 Medium Duty Truck
e.) 5 Heavy Duty Trucks
f.) 14 Mowers
g.) 2 Excavators
h.) 2 Ag Tractors
i.) 1 Tracked Skid Steer
j.) 1 Forklift
k.) 1 Tram w/Tram Trailer
l.) 2 Pumps
m.) 1 Trailer Mounted Light Tower
n.) 2 Non-Asset Generators (attractive item)
Funding for this revenue is included in the Fiscal Year 2026 Budget. Due to the nature of the auction process, the revenue generated cannot be estimated in advance. However, proceeds from the sale of vehicles and miscellaneous equipment will be returned to the originating fund, with proceeds designated to the Fleet Vehicle Replacement Fund serving to offset future vehicle replacement costs.
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Strategic Priorities:
Resilient Infrastructure and Environment
1.2 Maintain and enhance County infrastructure
1.5 Strengthen resilience and adaptation
Smart Service Delivery
4.3 Improve efficiency of service delivery through technology
4.4 Pursue continuous improvement
Summary:
Summary
This action declares the listed items as surplus and authorizes their sale to the highest bidder. Staff has determined the usefulness of the listed equipment and vehicles to County operations has been exhausted. The listed items are to be liquidated through public auction conducted by auction vendors under provisions of existing contracts.
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Background Information:
Fleet Management Division staff evaluates equipment and vehicles that have reached the end of their specific retention period and are scheduled for replacement. Factors including age, mileage, historical cost as compared to other units within the same class, operating cost per mile, anticipated repairs, and physical condition are considered. Based upon this evaluation, the projected increase in repair and maintenance costs, and the estimated decrease in salvage value (at auction) associated with retaining the unit for an additional year are quantified. If these costs exceed the annual replacement assessment, the unit is deemed to have reached the end of its useful economic life. Occasionally, a unit that has not reached the end of its useful economic life is recommended for surplus. In these instances, Fleet Management has determined that the unit is no longer needed due to a change in mission and cannot be reassigned within the organization.
Surplus rolling stock, including vehicles, trucks, tractors, trailers and miscellaneous items will be available through public auction by JJ Kane Auctions and Royal Auctions in accordance with Florida Statute 274.06. Unlike miscellaneous surplus property, surplus rolling stock is not available for donation.
Fiscal Impact:
Funding for this revenue is included in the FY26 Budget. Due to the nature of the auction process, the revenue generated cannot be estimated in advance. However, proceeds from the sale of vehicles and miscellaneous equipment will be returned to the originating fund, with proceeds designated to the Fleet Vehicle Replacement Fund serving to offset future vehicle replacement costs.
Staff Member Responsible:
Don Moore, Fleet Manager, Fleet Management Division. Administrative Services
Robert Mills, Director, Office of Fleet and Asset Mgmt.
Partners:
N/A
Attachments:
Auction 106 - Asset listed Surplus, Non Asset listed Surplus (2 generators)