Subject:
Title
Termination of the agreement with 3-GIS LLC for fiber analysis services, as requested by the Business Technology Services Department.
label
Recommended Action:
Recommended Action
Approval of the termination of the agreement with 3-GIS LLC for fiber analysis services, as requested by the Business Technology Services Department (BTS), effective October 27, 2026.
• This contract was awarded by the Board of County Commissioners on October 17, 2023, to provide a mechanism to implement telecommunications fiber data and management tools with the County’s Geographical Information Systems to support the management of the County’s fiber infrastructure and maintenance agreements.
• BTS is recommending terminating this contract due to fiscal budget constraints.
• This was planned as a five-year contract in the amount of $768,254.00. Years 1-3 were funded through the American Rescue Plan Act. Upon termination, total cost savings will be $224,472.00 for Years 4-5.
• Funding was included in the Fiscal Year 2027 budget within the Business Technology Services fund with future year’s budget dependent on approved appropriations.
Contract No. 23-0078-RFP approve to terminate effective October 27, 2026; Authorize the Chairman to approve and the Clerk of the Circuit Court to attest.
Body
Strategic Priorities:
Smart Service Delivery
4.3 Improve efficiency of service delivery through technology.
4.4 Pursue continuous improvement.
Summary:
Summary
BTS is recommending terminating this contract due to fiscal budget constraints.
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Background Information:
This contract award was approved by the Board of County Commissioners on October 17, 2023, in the amount of $768,254.00 for sixty (60) months.
Fiscal Impact:
Year 1 - ARPA: $330,000.00
Year 2 - ARPA: $106,891.00
Year 3 - ARPA: $106,891.00
Year 4 - BTS Fund: $112,236.00
Year 5 - BTS Fund: $112,236.00
ARPA funding has planned expenses of $543,782.00 (Years 1-3).
Funding from the Business Technology Services Fund will not be needed due to the termination. Total cost savings in the amount of $ 224,472.00. (Years 4-5)
Staff Member Responsible:
Jeff Rohrs, Chief Information Officer, Business Technology Services
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Purchasing Division Director, Office of Management and Budget
Chris Rose, Director, Office of Management and Budget
Partners:
N/A
Attachments:
Termination Letter