Subject:
Title
Extension to the purchase authorization with Fastenal Company for requirements of maintenance, repair, and operating supplies.
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Recommended Action:
Recommended Action
Approval by the County Administrator of an extension to the purchase authorization with Fastenal Company (Fastenal) for requirements of maintenance, repair, and operation (MRO) supplies.
• This purchase authorization provides competitive pricing on commonly utilized MRO items, including but not limited to drill bits, razor blades, paper towels, shop towels, personal protective equipment (PPE), and various tools and parts. Public Works and Utilities departments are the primary users of products contained under this purchase authorization.
• Increase to the purchase authorization in the amount of $558,000.00 provides for the continued purchase of MRO supplies and extends the purchase authorization term through June 30, 2024, to co-term with State of Florida contract 31160000-20-NASPO-ACS.
• The County Administrator has delegated approval authority in any amount for State of Florida bid and negotiated contract awards.
• On July 20, 2020, the County Administrator approved this purchase authorization in the amount of $1,932,000.00 for a three-year term.
• Sufficient funding is included in the annual operating budgets for Public Works (General Fund, Transportation Trust Fund, and Stormwater Management Fund) and Utilities (Water and Sewer Funds).
Contract No. 190-0649-S increase in the amount of $558,000.00, for a revised total not to exceed amount of $2,490,000.00 through June 30, 2024.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
This increase and extension to the purchase authorization enables County departments to continue purchasing supplies in a cost-effective manner. Fastenal provides competitive pricing on commonly utilized items including, but not limited to operating supplies, personal protective equipment (PPE), various tools and equipment needed for Public Works and Utilities operations. Public Works and Utilities departments are the primary users of products contained under this purchase authorization.
Background/Explanation:
On July 20, 2020, the County Administrator approved this purchase authorization in the amount of $1,932,000.00 for a three-year term.
This purchase authorization piggybacks State of Florida Contract No. 31160000-20-NASPO-ACS: NASPO ValuePoint Master Agreement No. 8497 for Facilities Maintenance, Repair and Operations (MRO) and Industrial Supplies.
Fiscal Impact:
Current contract expenditure not-to-exceed: $1,932,000.00
Increase not-to-exceed: $ 558,000.00
Revised expenditure not-to-exceed: $2,490,000.00
Funding is derived from requisitioning departments’ operating budgets.
Delegated Authority:
Authority for the County Administrator to approve this First Amendment is granted under Code Section 2-185.
Staff Member Responsible:
Megan Ross, Director, Utilities
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services Department
Partners:
N/A
Attachments:
N/A