Subject:
Title
Agreement with Iron Brick Associates LLC for an Enterprise Resource Planning Cloud Solution.
label
Recommended Action:
Recommended Action
Approval of the ranking of firms and agreement with the number one ranked firm, Iron Brick Associates LLC (Workday), for an Enterprise Resource Planning Cloud Solution as requested by Pinellas County Business Technology Services.
• This contract will provide for enterprise licensing and support for Workday - a modern cloud-based enterprise resource planning technology system.
• This system will replace the current functionality provided by Oracle E-Business Suite and provide modern business process and workflows for human resources, finance/accounting, budget, procurement, capital planning, payroll, and other critical functions of County government.
• A detailed evaluation of the submittals was performed by a committee consisting of leadership from the Clerk of the Court, Human Resources, Purchasing, Office of Management and Budget, and Business Technology Services.
• Seven submittals were received. After evaluation, the committee shortlisted three firms for Phase 2 demonstrations: Oracle America Inc, Iron Brick Associates LLC (Workday) and CGI Technologies and Solutions Inc. Upon evaluation of the demonstrations, the committee was unanimous in their determination of Iron Brick Associates LLC as the number one ranked firm.
• The contract has a term of ten years with a not-to-exceed expenditure of $14,622,530.00.
• Funding for the initial Year One payment of $1,428,903, along with $166,750 for training-for a total of $1,595,653-is included in the Fiscal Year 2026 budget. Appropriations for subsequent years will be incorporated into future budgets.
Contract No. 25-0365-RFP in the total not-to-exceed expenditure of $14,622,530.00 for the duration of the ten-year Agreement; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
Body
Strategic Priorities:
Smart Service Delivery
4.3 Improve efficiency of service delivery through technology
4.4 Pursue continuous improvement
Summary:
Summary
This contract will replace the current Oracle EBS system and provide for a modern cloud-based enterprise resource planning (ERP) technology system.
Body
Background Information:
A Request for Proposal was released on February 26, 2025, receiving seven (7) submitted proposals. Written evaluation commenced on May 5, 2025. Three firms were shortlisted after evaluation. Those firms were Oracle America Inc, Iron Brick Associates LLC and CGI Technologies and Solutions Inc.
The shortlisted firms were brought in for Phase 2 in-person demonstrations, held July 9 - 18 at the St. Peterburg College EpiCenter. Each firm was given an identical schedule to follow for their 2.5-day presentations. Upon evaluation of the demonstrations by the Evaluation Committee, Iron Brick Associates LLC was the number one ranked firm.
Fiscal Impact:
Estimated 10-year expenditure not-to-exceed: $14,622,530.00
Funding for the initial Year One payment of $1,428,903, along with $166,750 for training-for a total of $1,595,653-is included in the FY26 budget. Appropriations for subsequent years will be incorporated into future budgets.
Staff Member Responsible:
Jeff Rohrs, Chief Information Officer, Business Technology Services
Merry Celeste, Division Director, Purchasing, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement
Final Ranking