Subject:
Title
Third Amendment to the Agreement with Willis Towers Watson US LLC for benefits consulting services.
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Recommended Action:
Recommended Action
Approval of the Third Amendment to the Agreement with Willis Towers Watson US LLC (WTW) for employee benefits consulting services.
• This agreement provides expert consulting services pertaining to County benefit fund expenditures and on-going health and welfare consulting services for employee and retiree group medical plans.
• The Third Amendment increases the current total contract amount by $675,000.00 to fund regular fees and optional services that include data aggregation, total rewards analysis, and the 457 Plan Benchmarking project. Funding for these services is not available due to utilization of the current contract amount to pay for optional services including assistance with the group medical, dental, and pharmacy employee benefits scoping and analysis process, the medical claims and pharmacy audit, and data aggregation services.
• The agreement for employee benefits consulting services was approved by the Board of County Commissioners (Board) on May 21, 2019. The First Amendment approved by the County Administrator on July 28, 2021, was replaced by approval of the Second Amendment by the Board on August 24, 2021 and added voluntary benefit services to County employees.
Contract No. 178-0396-P(LN) in an annual amount of $410,000.00 and a not-to-exceed total amount of $2,050,000.00; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Create a Quality Workforce in a Positive, Supportive Organization
1.3 Make workforce safety and wellness a priority
1.3 Maintain a fair and competitive compensation package
Summary:
Summary
The purpose of the amendment is to fund optional services provided by WTW pertaining to the Group Medical, Dental and Pharmacy scoping and analysis Request for Proposal (RFP) process. In addition, services that have been provided for the medical claims and pharmacy audit, total rewards analysis and annual data aggregation services. This request will also include the 457 Plan Benchmarking project.
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Background Information:
The purpose of the contract is to provide expert consulting services pertaining to County benefit fund expenditures and to provide on-going health and welfare consulting services for employee and retiree group medical plans.
The contract for employee benefits consulting services was approved by the Board on May 21, 2019, in the amount of $1,375,000.00. The First Amendment was approved by the County Administrator on July 28, 2021, increasing the contract $80,000.00. The Second Amendment was to terminate and replace the First Amendment. The Second Amendment provided County employee with voluntary benefits paid solely by contractor commissions.
Fiscal Impact:
Original approved estimated expenditure not to exceed: $1,375,000.00
Third Amendment increase: $ 675,000.00
Total revised expenditure not to exceed: $2,050,000.00
Funds are derived from the Human Resources Employee Benefits Fund.
Staff Member Responsible:
Kimberly Crum, Director, Human Resources
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Third Amendment