Subject:
Title
Termination of agreement for convenience with Strut Mechanical, Inc. for HVAC Preventative Maintenance, Repairs, and Unit Replacements.
label
Recommended Action:
Recommended Action
Approval of termination of agreement for convenience with Strut Mechanical, Inc. for HVAC Preventative Maintenance, Repairs, and Replacements.
• The Utilities Department is requesting termination of this contract as Strut Mechanical, Inc. is unable to provide major repairs and replacements and is unable to keep up with the volume of work included in the contract.
• The HVAC units are critical to operations, maintain a healthy work environment for employees, and cool sensitive electrical equipment that controls plant processing.
• The Board of County Commissioners (Board) awarded this contract on December 13, 2022, in the amount of $3,320,980.00. The First and Second Amendments to add locations with no fiscal impact was approved by the Purchasing Director on February 10, 2023, and June 9, 2023.
• Purchasing re-solicited this contract, which was awarded by the Board to another vendor on July 30, 2024 (Contract No. 24-0365-ITB-C).
Contract No. 22-0681-B in the current total approved amount of $3,320,980.00.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible steward for the public’s resources.
5.3 Ensure effective and efficient delivery of county services and support.
Summary:
Summary
Termination for convenience of the contract with Strut Mechanical for HVAC preventative maintenance, repairs, and replacements. Strut Mechanical, Inc. is unable provide major repairs and replacements and they are unable to keep up with the volume of locations and equipment included in the contract. A 30-day notice of termination will be provided upon Board approval.
Body
Background Information:
The Board of County Commissioners awarded this contract on December 13, 2022, in the amount of $3,320,980.00. The First and Second Amendments to add locations with no fiscal impact was approved by the Purchasing Director on February 10, 2023 and June 9, 2023.
A 30-day notice will be sent to the contractor upon Board approval in accordance with Section 25, subsection C (Termination for Convenience) of the agreement.
Purchasing rebid this contract, which was awarded by the Board on July 30, 2024, Contract No. 24-0365-ITB-C, to another vendor.
Fiscal Impact:
Termination of this agreement will have no fiscal impact on Pinellas County.
Staff Member Responsible:
Jeremy Waugh, Director, Utilities
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
N/A