Subject:
Title
Award of bid to Hubbard Construction Company for Fiscal Year 2025 Pavement Preservation - Package 1.
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Recommended Action:
Recommended Action
Approval of the award of bid and the agreement with Hubbard Construction Company for Fiscal Year (FY) 2025 Pavement Preservation - Package 1.
• The proposed FY25 Pavement Preservation Package 1 contract consists of milling and resurfacing, pavement marking, detector loops, and traffic control required to complete the following four projects:
o Highlands Boulevard Resurfacing (Palm Harbor) 006209A
o Local Group 81 and 82 (Seminole) Resurfacing 006296A
o Local Group 88 (Palm Harbor) Resurfacing 006298A
o Local Group 121 Resurfacing (Palm Harbor) 005635A
• Four bids were received with an award recommendation to Hubbard Construction Company as the lowest responsive and responsible bidder, in the amount of $5,122,976.22. Work will be completed within 210 calendar days.
• The Small Business Enterprise commitment is 5% for this contract.
• Penny funding for resurfacing projects in FY25 is $13,000,000.00; Transportation Millage funding for resurfacing projects in FY25 is $17,265,000.00.
• Funding is budgeted under the Road Resurfacing and Rehabilitation PIV Project 004192A, funded by the Penny for Pinellas, and the Transportation Millage Capital Resurfacing Program Project 005700A, funded by the Transportation Millage. This construction agreement is for FY25 and will not be expensed in FY24. Funding for this agreement is reflected in the Proposed FY25-FY30 Capital Improvement Program plan to support the bid estimate. The contract contains a fiscal non-funding clause.
Contract No. 24-0757-ITB-C, in the not to exceed amount of $5,122,976.22, with all work completed within 210 consecutive calendar days; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Ensure Public Health, Safety and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity Goal and Strategic Initiative (include Number)
Summary:
Summary
The proposed FY2025-Pavement Preservation Package 1 contract consists of milling and resurfacing, pavement marking, detector loops and traffic control required to complete the following four (4) projects:
Project A-PID 006209A-Highlands Blvd. (Palm Harbor)
Project B-PID 006296A-Local Group 81 & 82 (Starkey Rd.-81st St. in Seminole)
Project C-PID 006298A-Local Group 88 (E. of Belcher Rd. from Tampa Rd.-Nebraska Ave. in Palm Harbor)
Project D-PID 005635A-Local Group 121 (Cobb’s Landing from Woodbridge Pkwy.-Cobblestone Dr. in Palm Harbor)
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Background Information:
On June 18, 2024, the Purchasing Division on behalf of Public Works, advertised an invitation to bid. Four (4) bids were received, with award recommendation to Hubbard Construction Company in the amount of $5,122,976.22 as the lowest responsive and responsible bidder.
As part of the Annual Pavement Preservation Program, multi-year work order contracts have been used to complete the large amount of milling and resurfacing projects to ensure an acceptable level of service. However, this contract is a design-bid-build contract for specific projects with a much shorter duration to help ensure the four included projects will be completed in a timely fashion as part of the FY 2025 paving program. These projects were identified primarily by their low Pavement Condition Index (PCI) numbers which is the most definitive metric used to determine the annual pavement preservation program.
Fiscal Impact:
This construction agreement is for FY25 and will not be expensed in FY24. Funding for this agreement is reflected in the Proposed FY25-FY30 Capital Improvement Program plan to support the bid estimate. The contract contains a fiscal non-funding clause.
Funding is budgeted under the Road Resurfacing & Rehabilitation PIV Project 004192A funded by the Penny for Pinellas and the Transportation Millage Capital Resurfacing Program Project 005700A funded by the Transportation Milage.
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement
Tabulation