Subject:
Title
Agreement with Station Automation, Inc for PSTrax Logistics Management Software.
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the agreement with Station Automation Inc. for PSTrax Logistics Management Software.
• PSTrax is a cloud-based Operations Readiness and Logistics Management system designed to support the day-to-day operational readiness of Pinellas County Fire and Emergency Medical Services (EMS) agencies.
• The system provides a centralized platform to manage and document critical EMS readiness activities, including vehicle and equipment inspections, daily operational checklists, station supply and inventory management, and safety inspections.
• PSTrax improves accountability and visibility across the EMS system by providing real-time tracking and documentation of required inspections, supplies, equipment, and readiness activities, helping ensure EMS resources are properly equipped and available to respond when needed providing continued quality and reliability of EMS to residents and visitors.
• The agreement is for a two-year term, with a total not-to-exceed amount of $397,609.09, funded by the Emergency Medical Services Fund.
• Funding for this agreement is included in the proposed Fiscal Year (FY) 2027 Operating Budget for the Safety and Emergency Services Department within the Emergency Medical Services Fund. Funding for future years is dependent on approval in the annual County Operating Budget.
Contract no. 26-0684-N in the total not-to-exceed amount of $397,609.09; effective through September 30, 2028, with an annual amount that will not exceed $250,000.00.
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Strategic Priorities:
Healthy and Safe Communities
2.1 Improve public health.
2.2 Enhance community safety.
Summary:
The EMS & Fire Administration Department requires an operational readiness and logistics management system that is deployed countywide to all first responder agencies and Sunstar. This allows for tracking of controlled substance vials and documents vial handoffs. Narcotic control is an extremely important aspect of this software. It also documents the full history of each critical asset and assigns each asset to a place, apparatus, or person. This software tracks and documents the scheduling and completion of vehicle checklists as well as the management of station supplies and safety inspections, further enhancing the quality of emergency medical service provided to citizens and visitors. Additionally, the County maintains full rights and access to its data and can export information directly from the system at any time.
Background/Explanation:
PSTrax provides the software and management of station supplies for EMS. The current contract, 21-0693-N will expire on September 30, 2026. This purchase is to allow for the continuation of services without disruption, maintaining compliance with the new DEA regulations.
Fiscal Impact:
Contract expenditure not to exceed: $397,609.09
Funding is included in the FY27 EMS fund proposed budget.
FY27 - $194,906.41
FY28 - $202,702.68
Delegated Authority:
Authority for the County Administrator to approve this contract is granted under Code Section 2-188.
Staff Member Responsible:
David Hare, Bureau Director, Safety & Emergency Services
Merry Celeste, Purchasing Division Director, Office of Management and Budget
Chris Rose, Director, Office of Management and Budget
Partners:
N/A
Attachments:
Agreement