Subject:
Title
Business Associate Agreement between ESO Solutions, Inc, and Pinellas County to facilitate the sharing of Electronic Protected Health Information between Pinellas County Emergency Medical Services and Hospital Partners.
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the Business Associate Agreement between ESO Solutions, Inc and Pinellas County to facilitate the sharing of Electronic Protected Health Information between Pinellas County Emergency Medical Services (EMS) and Hospital Partners.
• ESO Solutions, Inc. has partnered with AdventHealth, HCA Hospital Group, Orlando Health, Inc and their stand-alone Emergency Rooms in Pinellas County to provide ESO Health Data Exchange (HDE) through the ESO HDE interface.
• The ESO HDE interface enables a bi-directional electronic data exchange of electronic patient care records and hospital electronic medical records between Pinellas County Emergency Medical Services (EMS) and Hospital Partners.
• ESO Solutions, Inc. through its ESO HDE connection shall store and transfer securely ePCR’s from Pinellas County EMS ImageTrend system into ESO on the hospital’s side and through the same connection information from the hospital side back to Pinellas County EMS.
• There is no fiscal impact for this Business Associate Agreement.
Body
Strategic Priorities:
Healthy and Safe Communities
2.1 Improve Public Health.
2.2 Enhance Community Safety.
Summary:
The purpose of this agreement is to allow ESO Solutions, Inc to use and disclose PHI as necessary to carry out its duties to Pinellas County EMS and/or Hospital Partners in compliance with HIPAA, 42 C.F.R, and other applicable statutory requirements.
Background/Explanation:
Pinellas County has partnered with Advent Health Hospitals, HCA
Hospital Group, and Orlando Health Bayfront Hospital (herein after “the Hospitals”) to provide ESO Health Data Exchange (“HDE”) to enable the electronic data exchange of electronic patient care records and the hospital electronic medical record using the ESO HDE interface. ESO HDE is a bidirectional data exchange between Emergency Medical Services (“EMS”) agencies (the “Covered Entity”) and the hospital [receiving the patient (“Hospital”)];.
Pinellas County EMS is a covered entity as defined at 45 C.F.R., Section 160.103, and agrees to comply with applicable requirements of the Health Insurance Portability and Accountability Act (HIPAA) of 1996, codified at 42 U.S.C., Section 1320d, et seq., and the Health Information Technology for Economic and Clinical Health Act (HITECH Act), as each may be amended from time to time and any current/future regulations promulgated thereunder.
During the term of this Agreement, the parties agree not to use or further disclose any PHI, as defined in the Federal Privacy Regulations and Florida state law, other than as permitted by HIPAA and/or other applicable laws and regulations. Once a receiving party is in possession of such PHI, it is solely responsible for protecting such PHI and for the use, access, and disclosure of the PHI by the receiving party. The duty to protect and store PHI survives the termination of this Agreement.
ESO Solutions, Inc. performs functions, activities, or services for, or on
behalf of Pinellas County, and ESO Solutions, Inc. may receive, have access to or create Health Information in order to perform such functions, activities or services as directed by the data sharing agreements with the following hospital partners Advent Health Hospitals, HCA Hospitals, Orlando Health, and their standalone Emergency Rooms in Pinellas County.
Fiscal Impact:
N/A
Delegated Authority:
Authority for the County Administrator to sign this Business Associate Agreement is granted under Code Section 2-62 (a)(1).
Staff Member Responsible:
David Hare, Interim Bureau Director
Partners:
ESO Solutions, Inc
Attachments:
ESO Solutions, Inc Business Associate Agreement