Subject:
Title
Agreement with InSource Software Solutions Inc., for AVEVA Flex, Rockwell ThinManager, Octoplant and Top Server Maintenance and Support services.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the agreement with Insource Software Solutions Inc. (InSource).
• This contract provides software to support the Utilities department for the Supervisory Control and Data Acquisition System (SCADA) annual maintenance and support for thirty-six months in the amount of $521,980.98.
• Notice of intent to sole source was advertised on March 02, 2026, in accordance with Florida Statute 287.057(3)(a)(c). No responsive, responsible bidders were identified that met the advertised criteria.
• InSource is the only authorized distributor of industrial operator interface products for AVEVA.
• This agreement replaces the current agreement (22-0382-SS) with InSource, awarded by the County Administrator on May 20, 2022.
• This request is budgeted for in the Fiscal Year (FY) 2026 Budget of PCU in the Solid Waste Revenue and Operating Fund, Water Revenue and Operating Fund, and Sewer Revenue and Operating Fund. In the event that future fiscal year funding is not available for this agreement, the County maintains the authority to terminate this agreement.
Contract No. 26-0312-N in the total not-to-exceed amount $521,980.98 effective for a thirty-six-month term.
Body
Strategic Priorities:
Resilient Infrastructure and Environment
1.2 Maintain and enhance County infrastructure.
1.6 Ensure sustainable water management.
Summary:
Summary
This agreement satisfies the annual requirements of maintenance, support, upgrades, and training for the AVEVA software suite necessary to operate the SCADA system. This software has been deployed to Pinellas County’s major water treatment facilities and roughly 400 offsite/pumpstation locations for the past 21 years. The source code for this software is closed, and no other firm can provide maintenance and support for this proprietary product.
The Agreement intentionally omits the Termination for Convenience clause (Section 14, Subsection C of the Pinellas County Terms and Conditions) as a vendor requirement as approved by the Utilities department. The Termination for Cause clause remains in full effect.
Body
Background Information:
On March 02, 2026, the Purchasing Department, on behalf of the Utilities department, advertised an intent to sole source to identify competitive sourcing capable of providing AVEVA software products. No responsive vendors were identified. This contract replaces a current contract that expires on May 31, 2026.
This agreement includes a provision for three (3), twelve-month-term extensions.
Fiscal Impact:
Total 36-month expenditure not to exceed: $521,980.98
This request is budgeted for in the FY26 Budget of PCU in the Solid Waste Revenue and Operating Fund, Water Revenue and Operating Fund, and Sewer Revenue and Operating Fund. In the event that future fiscal year funding is not available for this agreement, the County maintains the authority to terminate this agreement.
Delegated Authority:
Authority for the County Administrator to approve this agreement is granted under Code Section 2-180.
Staff Member Responsible:
Jeremy Waugh, Director, Utilities Department
Merry Celeste, Purchasing Division Director, Office of Management and Budget
Chris Rose, Director, Office of Management and Budget
Partners:
N/A
Attachments:
Agreement