Subject:
Title
Purchase authorization with the State of Florida, Department of Management Services for Telecommunications Infrastructure Project Services.
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Recommended Action:
Recommended Action
Approval by the County Administrator of the purchase authorization with the State of Florida, Department of Management Services (DMS) for Telecommunications Infrastructure Project Services (TIPS), as requested by the Business Technology Services (BTS) Department.
• This contract provides infrastructure cabling, equipment components, telecommunications systems, project and media access control management services for County operations; contract is used on an as needed basis with no obligation to spend the full amount of the contract or to spend in any given year as budgets allow.
• Pricing, terms and conditions are per Florida State Contract No. DMS-24/25-264D; initial 3-year term for a not to exceed amount of $2,200,000.00 through November 25, 2028. The contract has a 3-year renewal option.
• The County Administrator has authority to approve purchases in any amount from the State of Florida awarded contracts, per Code Section 2-164 (b)(1).
• This contract is used on an as-needed basis with no obligation to spend the full amount of the contract or to spend in any given year. Funding for this authorization is included in the FY26 Budget in multiple Departments in multiple operating and capital funds. The agreement amount is based on total spending in prior years. No single department, or group of departments, will have a budgeted line item equal to the full agreement amount, as this contract serves as a supplement to help deliver funded projects at the lowest cost to the County. BTS acts as the primary project coordinator, assisting customers with obtaining specifications, securing quotes, and managing the contracted vendor through implementation. Customer departments remain responsible for paying invoices related to their projects. Funding is identified at the time of the purchase order by the customer department.
Contract No. 26-0303-S with an estimated three (3) year expenditure in the amount not-to-exceed $2,200,000.00 through November 25, 2028.
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Strategic Priorities:
Smart Service Delivery
4.3 Improve efficiency of service delivery through technology.
4.4 Pursue continuous improvement.
Summary:
Approval of the purchase authorization provides for the installation and repair of fiber optic cable communications, including emergency services related to repairs of the existing fiber optic network as well as infrastructure cable, equipment components, telecommunications systems, project, and access control management services for County operations.
Background/Explanation:
The Florida Department of Management Services (DMS) established the Telecommunications Infrastructure Project Services 3 (TIPS 3) State Term Contract that provides installation and maintenance of telecommunications infrastructure. The contract includes voice, data, and video cabling, for public entities in the State of Florida. It is a competitive, multi-award, statewide contract for specialized IT infrastructure services. The County has utilized TIPS contracts since 2013.
Fiscal Impact:
Estimated three (3) year expenditure not to exceed $2,200,000.00.
Funding is derived from each requisitioning department’s operating or capital budget.
Delegated Authority:
Authority for the County Administrator to sign this purchase authorization is granted under Code Section 2-164 (b)(1).
Staff Member Responsible:
Jeff Rohrs, Chief Information Officer, Business Technology Services
Merry Celeste, Purchasing Division Director, Office of Management and Budget
Chris Rose, Director, Office of Management and Budget
Partners:
N/A
Attachments:
N/A