Subject:
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Memorandum of Understanding (MOU) is entered into by Ken Burke, the Pinellas County Clerk of the Circuit Court and Comptroller (CLERK) and Pinellas County, a Political Subdivision of the State of Florida (COUNTY), collectively the “Parties,” as of the date last executed below (Effective Date).
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the Memorandum of Understanding (MOU) between Ken Burke, the Pinellas County Clerk of the Circuit Court and Comptroller (CLERK) and Pinellas County (County).
• Pursuant to Public Law 118-158 and the Federal Register Notice (90 FR 4759) dated January 16, 2025, the U.S. Department of Housing and Urban Development (“HUD”) has awarded $813,783,000.00 in Community Development Block Grant - Disaster Recovery (“CDBG-DR”) funds to the COUNTY as Grantee for activities authorized under Title I of the Housing and Community Development Act of 1974 (42 U.S.C. 5301 et seq.) to assist with recovery from Hurricanes Idalia, Helene, and Milton.
• Under the Florida Constitution, Article VIII, § 1(d) and Florida Statutes §§ 28.12, 125.17, & 136.06, the Clerk is the Clerk of the Board of County Commissioners (BCC), auditor, accountant, and custodian of all County funds (Comptroller).
• In this role the Clerk is responsible for providing financial and administrative support to the County including pre-auditing, accounts receivable, and accounts payable functions.
• The performance of Clerk duties specific to the administration of this federal grant program support federally funded activities authorized under Public Law 118-158, HUD Grant Agreement B-25-UU-12-0007, and are eligible for reimbursement as administrative and activity delivery costs under 24 CFR 570.489(a)(1) and 2 CFR Part 200.
• To ensure that the efficient and streamlined processing of funding and reimbursement of administrative and activity delivery costs under the CBDG-DR Grant, and to clarify and memorialize the role of the Clerk for purposes of the Grant and HUD documentation requirements, the Parties agree to enter into this Agreement, MOU.
• Funding for this MOU is included in the FY26 Adopted Budget for the Poeople First Pinellas Department within the CDBG-DR Fund. Funding for future years is dependent on approval in the annual County Operating Budget.
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Strategic Priorities:
Resilient Infrastructure and Environment & Smart Service Delivery
Summary:
The MOU defines the roles, responsibilities, and reimbursement process for the Clerk’s Office in supporting Pinellas County’s administration of the $813.8 million HUD-funded Community Development Block Grant - Disaster Recovery (CDBG-DR) program for Hurricanes Idalia, Helene, and Milton.
The MOU further formalizes the Clerk’s financial oversight and compliance support for the County’s CDBG-DR grant while ensuring the Clerk is reimbursed for eligible costs. The Clerk remains focused on financial controls and audit responsibilities, while the County retains all programmatic management and reporting duties.
Background/Explanation:
Resolution No. 25-37 adopted by the Pinellas County Board of County Commissioners on May 6, 2025.
Fiscal Impact:
CDBG-DR Grant to cover up to $250,000 in annual reimbursable expenses as detailed in the MOU.
Delegated Authority:
Authority for the County Administrator to sign this MOU is granted by Resolution No. 25-37.
Staff Member Responsible:
Matthew L. Spoor, Assistant County Administrator
Partners:
Federal Government HUD Grant CDBG-DR
Ken Burke, The Pinellas County Clerk of the Circuit Court and Comptroller
Attachments:
Memorandum of Understanding
Resolution 25-37