Subject:
Title
Fifth Amendment to the Agreement with Yellowstone Landscape - Southeast, LLC d/b/a Yellowstone Landscape for landscape and irrigation services.
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the Fifth Amendment to the Agreement with Yellowstone Landscape - Southeast, LLC d/b/a Yellowstone Landscape (Yellowstone Landscape) for landscape and irrigation services.
• This contract provides the Construction and Property Management Department with routine mowing services in addition to edging, weeding, pruning, mulching, pest control, fertilizing and irrigation system maintenance and repair at various County Locations.
• The intent for this amendment is to add NTE capacity for the remaining term to ensure no interruption of services until the new award of the contract can be completed within the next 30-90 days.
• Per County Code 2-184(b), the County Administrator has authority to increase MRO contracts by 50% of the original Board award.
• Funding for this agreement is included in the FY26 Operating Budget for CPM in the General Fund. Funding for FY27 and future years is dependent on the adoption of the annual County Operating Budget.
Contract No. 189-0354-B increase in the amount of $260,000.00 for a revised contract not-to-exceed amount of $1,589,703.00.
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Strategic Priorities:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.4 Strive to exceed customer expectations
Summary:
This Fifth Amendment adds additional funds for existing locations in the amount of $260,000.00 for a revised agreement not-to-exceed amount of $1,589,703.00.
Background/Explanation:
The Board of County Commissioners (Board) awarded contract number 189-0354-B to Trimac Outdoor on June 23, 2020, in the amount of $1,536,900.00 for a sixty (60) month term. The County Administrator approved a partial award of contract to Yellowstone Landscape on October 7, 2021, for an annual expenditure of $225,673.00 with a forty-eight (48) month term due to non-compliance by Trimac Outdoor. First Amendment with Trimac Outdoor to descope the contract, approved by the Board on October 26, 2021; First Amendment with Yellowstone Landscape was approved by Purchasing on August 18, 2022, reallocating funding with no change to the total contract value. Second Amendment with Yellowstone, approved by the County Administrator on March 25, 2023, to add locations and increase the contract by $86,496.00. On April 25, 2023, the Board terminated the contract with Trimac Outdoor. Third Amendment, approved by the Board on April 23, 2024, added locations and increased the contract by $340,515.00. Fourth Amendment, approved by Purchasing on August 12, 2025, extended the contract 6-months to March 21, 2026, with no change to the contract amount.
Fiscal Impact:
Current Agreement not-to-exceed amount: $1,329,703.00
Fifth Amendment increase amount: $260,000.00
Revised Agreement not-to-exceed amount: $1,589,703.00
Funding is derived from the Construction and Property Management FY26 Operating Budget.
Delegated Authority:
Authority for the County Administrator to sign this amendment is granted under Code Section 2-184.
Staff Member Responsible:
Bill Greer, Director, Construction and Property Management
Merry Celeste, Division Director, Purchasing, Office of Management and Budget
Partners:
N/A
Attachments:
Fifth Amendment