Subject:
Title
Florida Recovery Obligation Calculation delegation from the County Administrator to the Office of Management and Budget’s Disaster Cost Recovery Coordinator.label
Recommended Action:
Approval and execution by the County Administrator for the Florida Recovery Obligation Calculation (F-ROC) delegation from the County Administrator to the Office of Management and Budget’s (OMB) Disaster Cost Recovery Coordinator.
- County Administrator to sign memo delegating authority to OMB Disaster Cost Recovery Coordinator to renew participation in F-ROC program. Delegation language taken verbatim from program administrator’s template as found in attached email.
- The F-ROC program allows the County to supply certain policy and contract documentation to the Florida Division of Emergency Management to be kept on file. This allows FDEM to conduct shorter and more minimal tertiary financial review of funding which is received through the Federal Emergency Management Agency (FEMA) Public Assistance program, resulting in quicker and more efficient reimbursement to the County of eligible disaster recovery expenditures.
- All funding associated with the FEMA Public Assistance program is agreed to in subgrant agreement which must be approved by the Board of County Commissioners.
- Pinellas County has participated in in the F-ROC program since 2023, with the agreement and subsequent renewals being signed by the County Administrator.
- After the 2025-2026 agreement period, the F-ROC program will shift to automatic renewals. The County may opt out of the program at any time by making a request in writing to the Florida Division of Emergency Management.Recommended Action
• There is no fiscal impact associated with this agreement. The program decreases the length of time between a potential disaster and the receipt of federal Public Assistance funds by the County. Body
Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.2 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community.
Deliver First Class Services to the Public and our Customers
5.2 Be responsible stewards of the public’s resources.
Summary:
Summary
Submission of the attached delegation memo allows the Office of Management and Budget to effectively administer the F-ROC program and supply requested documentation to the State of Florida without requiring the County Administrator to personally submit documentation through the associated SmartGrants platform. The F-ROC program generally accelerates the timeline for the receipt of federal public assistance funds from the Federal Emergency Management Agency by allowing a percentage of funds to bypass additional review by the Florida Division of Emergency Management.
Body
Background Information:
The Florida Division of Emergency Management has launched the Florida Recovery Obligation Calculation program after years of research in order to increase compliance with best practices among Federal Emergency Management Agency Public Assistance applicants within the State of Florida and to standardize documentation forms that are submitted to the Federal Emergency Management Agency and the Florida Division of Emergency Management to account for expenditures related to disaster response and recovery operations.
This delegation will allow the Office of Management and Budget to continue to manage the County’s participation in the program.
Fiscal Impact:
There is no fiscal impact dollar amount associated with this agreement. The program decreases the length of time between a potential disaster and the receipt of federal Public Assistance funds by the County. Signing up for the program will allow a minimum of 20% of expenditures and funds to bypass additional review for expedited reimbursement.
Delegated Authority:
The County Administrator has the authority to sign this item under Pinellas County Code Section 2-62(a)(1).
Staff Member Responsible:
Daniel Schoel, Disaster Cost Recovery Coordinator, Office of Management & Budget
Partners:
State of Florida, Division of Emergency Management
Attachments:
2025 Florida Recovery Obligation Calculation Participation Request Form FE
Re_Pinellas County F-ROC Opt-In 2025
Florida Recovery Obligation Calculation Delegate Letter – Daniel Schoel
OMB Granicus Review 25-0764D F-ROC Delegation Memo